Executive Assistant (San Francisco, CA)

Role Summary

This role provides high-level administrative and operational support to multiple C-suite leaders, partners with the Business Development team, and leads day-to-day management of the San Francisco/ Bay Area office. You'll ensure senior leaders and the broader organization are set up for success, partner-facing activities run smoothly, and the office is an efficient, welcoming environment for team members and visitors. This is a high-trust, high-accountability role that requires exceptional organizational skills, clear communication, attention to detail, and follow-through.

What You Will Do

• Executive Support & Operations
• Manage professional and work-related scheduling for executive team members, including complex calendar coordination, travel planning, meeting logistics, email support, and agenda preparation, ensuring priorities are aligned with business needs
• Coordinate internal and external meetings, including scheduling, Google Meet or in-person setup, preparation of materials, note taking, and follow-up on action items
• Anticipate executive and organizational needs, proactively resolving logistical and operational challenges while ensuring smooth coordination across leadership, internal teams, vendors, customers, and external partners
• Lead planning and execution for BU-level team offsites and onsite events, including scheduling, travel coordination, venue logistics, vendor management, agenda support, and onsite operations
• Prepare and submit accurate expense reports and supporting documentation as required
• Office Management
• Own the day-to-day management of the San Francisco/Bay Area office, ensuring a seamless, efficient, and welcoming workplace experience
• Serve as the primary point of contact for office vendors, facilities, IT coordination, and building management
• Manage office operations and inventory, including office supplies, swag and shipping coordination, kitchen/restock needs, equipment maintenance, and general workplace organization
• Communication & Coordination
• Maintain confidentiality and professionalism in all internal and external communications
• Keep executives informed about organizational policies, updates, workflows, and company initiatives
• Support internal communication and knowledge-sharing hygiene across Slack and Notion, including channel organization, archiving, and documentation support

Requirements

• 4+ years of experience as an Executive Assistant, Executive Administrator, or similar high-level administrative support role
• Must reside in the Bay Area
• Proven experience supporting senior executives and managing complex calendars, travel, meetings, and logistics
• Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Notion, and Slack
• Excellent verbal and written communication skills with the ability to interact professionally across all levels of the organization
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Ability to handle sensitive and confidential information with discretion and professionalism
• Proactive, resourceful, and solutions-oriented mindset with strong ownership and follow-through
• Comfortable working independently while also collaborating effectively across teams
• Experience coordinating events, offsites, or office operations is a plus

Benefits

• This is a non-exempt role. The hourly rate for this role is: $60 - $69. We use market data and consider your job family, background, skills, experience, and U.S. work location to determine compensation within our established pay range
• The role operates primarily in a remote work environment, with flexibility in office scheduling; however, regular in-person presence in the San Francisco/Bay Area office (approximately once per week) is expected to support office management responsibilities
• A home office setup allowance is provided
• Competitive benefits package that includes numerous health and wellness benefits
• 401(k) plan, with employer contributions to the same
• Opportunity to work with amazing people who are passionate about their mission, thriving in a fully-remote work environment, and learning and growing every day

Equal Opportunity Employer

Individuals seeking employment at Renew Home are considered without regard to race, color, religious creed, sex, gender identity, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.