Executive Assistant - Retirement Community

General Summary

As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by their willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.

Principle Duties

• Administrative Assists the Executive Director with various administrative needs and special projects as needed.
• Captures and coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.
• Publishes a weekly newsletter from management to the Resident population.
• Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.
• Maintains and orders the office supplies, including postage.
• Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.
• Captures and coordinates the review and publication of the annual Resident Handbook.
• Captures and coordinates the facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation.
• Captures and coordinates the various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.
• Provides as needed support to other directors/managers as needed.

Supervisory

• Supervises interviewing, training, scheduling and performance management of front desk/receptionist staff.

Benefits

• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with employer match.
• Tuition Assistance.
• Talent development program.
• Access to on-demand pay.
• Commuter reimbursement.