Executive Assistant (remote)

Looking for a place you can make an impact in a fast-paced and dynamic professional environment? Discover your opportunity providing direct support to the Senior Leadership Team. This high-visibility role collaborates with a dynamic team of Executives, leaders, and professionals focused on the future.

About the Role

The Executive Assistant to the Senior Leadership Team (SLT) provides high-level administrative support to executive leaders, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, and serve as a key point of contact between leadership and internal/external stakeholders.

Responsibilities

• Calendar & Schedule Management: Proactively manage and organize executive calendars, coordinating meetings across multiple time zones, and ensuring optimal time allocation. Anticipate executive needs by clarifying meeting details, resolving conflicts, accommodating last-minute changes, preparing agendas, and coordinating logistics for both virtual and in-person meetings.
• Travel Coordination: Strategically manage all aspects of domestic and international travel logistics, ensuring efficient itineraries and the best use of the executive’s time, while troubleshooting issues as they arise.
• Expense & Documentation Management: Prepare and manage expense reports, maintaining accuracy and ensuring timely resolution of discrepancies.
• Correspondence: Prepare, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism. Disseminate internal communications on behalf of the Senior Leadership Team.
• Task Management: Track deadlines, manage multiple priorities, and ensure timely completion of tasks.
• Meeting & Event Coordination:
  • Plan, organize, and support leadership conferences, department offsites, town halls, workshops, and other major events.
  • Organize and coordinate SLT meetings, including agenda preparation, note-taking, and follow-ups.
• Communication & Stakeholder Management:
  • Serve as a key liaison on behalf of the leadership team, demonstrating a high level of professionalism, tact, and diplomacy when interacting with both internal and external stakeholders, including C-suite executives and Board of Directors.
  • Handle sensitive executive information with strict confidentiality, always maintaining discretion.
  • Build strong relationships with all levels of the organization, including senior leadership, internal teams, external partners, and customers, fostering a positive and collaborative working environment.
  • Independently manage and prioritize a wide variety of tasks, including special projects, based on organizational needs and leadership priorities. Demonstrate the ability to pivot as priorities shift.
  • Serve as the primary point of contact between senior leadership and internal/external stakeholders. Handle and prioritize incoming calls, emails, and correspondence to ensure timely responses to critical matters.

Requirements

• High School diploma and 8 years of Executive Assistant experience in a senior-level role within a corporate environment.
• Bachelor’s Degree and 6 years of Executive Assistant experience in a senior-level role within a corporate environment.
• Demonstrated ability to work independently and take initiative with a high level of attention to detail.
• Excellent written and verbal communication skills with strong decision-making, problem-solving, and prioritization abilities.
• Maintain composure and reliability under pressure and tight deadlines.
• Proactively engage in critical problem-solving with an ability to diagnose and resolve complex issues effectively with little supervision.
• Exceptional organizational and time-management skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to work independently, handle multiple priorities, and adapt to changing demands.
• Ability to travel up to 10% of the time.

Benefits

Eligible employees gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

• Medical, dental, and vision insurance
• Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
• 401(k) plan that includes employer matching funds
• Tuition reimbursement program
• Life insurance and disability coverage
• Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Employee Assistance Plan

Pay

Salary range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities.