Executive Assistant - R&D

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics
• Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence
• Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners
• Track action items, deadlines, and follow-up activities to ensure timely execution of priorities
• Aid in document management and maintain confidential records in compliance with company policies and industry standards
• Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination
• Handle sensitive and confidential information with professionalism and discretion
• Contribute to process improvements and administrative efficiencies across the organization
• Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit
• Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc

Requirements

• Bachelor’s degree preferred or equivalent professional experience
• 10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations
• Demonstrated experience supporting medical, clinical development, regulatory, or scientific leadership teams
• Strong organizational, project coordination, and multitasking skills in a fast-paced environment
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Willingness to work broadly with other administrative staff across various enterprise-level workstreams
• Experience within a publicly traded biotechnology or pharmaceutical company
• Familiarity with clinical trial operations, medical terminology, and healthcare industry practices
• Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles
• Knowledge of regulatory and compliance-sensitive environments

Qualifications

• Education: Bachelor’s degree preferred or equivalent professional experience

Skills

• Exceptional organizational and project coordination skills
• Ability to handle sensitive and confidential information professionally and discreetly
• Strong interpersonal and communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Experience with Microsoft Office Suite

Benefits

Opportunity to join a mission-driven team where you'll contribute to impactful work, take on varied responsibilities, and grow quickly in a dynamic environment
Competitive compensation, including base salary, performance bonus, and equity
100% employer-paid benefits package
Flexible PTO; also, two, one-week company-wide shutdowns each year
Commitment to your professional development, with access to resources, mentorship, and growth opportunities
Salary Range: $110,000 to $130,000
Additional information can be found at https://www.crescentbiopharma.com/careers/#benefits