Executive Assistant - QBE Re

Full-time employee position offering hybrid work arrangements based in Midtown, NY.

About the role

Provide high-level executive, administrative, and office management support to senior management, directors, and their teams. Ensure efficient business operations and effective communication across the organization. Coordinate complex schedules, manage administrative processes, support office operations and workplace logistics, and serve as a key point of contact for internal and external stakeholders. Play a critical role in planning, organizing, and executing team events, broker and client engagement activities, meetings, and other business functions to strengthen relationships, foster collaboration, and support organizational objectives.

Responsibilities

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organize travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Requirements

Necessary: Relevant experience required.

Preferred experience:

• Executive Assistant or senior administrative support experience supporting executives or leadership teams.
• Office management or workplace operations experience.
• Experience planning, coordinating, and executing internal team events, client functions, and broker engagement activities.
• Experience managing complex calendars, travel arrangements, and executive scheduling.
• Experience working with external vendors, venues, and service providers.

Qualifications

Preferred qualifications include:

• Secondary school certification.
• Administrative qualifications.

Pay

The starting salary for this role is between $90,000 and $135,000. The salary offer will be decided based on the role's complexity, its location, and the candidate’s professional background, including education and experience.

Benefits

• Hybrid working – a mix of working from home and in the office.
• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis.
• Competitive 401(k) program with company match up to 8%.
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice.
• Tuition reimbursement for professional certifications and continuing education.
• Eligibility for QBE’s annual discretionary bonus plan based on business and individual performance.
• Employee Network and Community – active support for six Employee Networks and community engagement opportunities.

Skills

• Business Management
• Communication
• Critical Thinking
• Customer Service
• Demand Management
• Financial Management
• High Accuracy
• Intentional Collaboration
• Legal Administrative Support
• Managing Performance
• Meeting Management
• Prioritization
• Risk Management
• Stakeholder Management
• Travel Planning