Executive Assistant - Public Health

About the role

The Executive Assistant – Public Health provides advanced administrative support for the Executive Director of Public Health performing complex tasks independently, including calendar management, high-level communications, research, and project coordination. Serve as a liaison with internal departments, public officials, boards, and external stakeholders. Exercise judgment in prioritizing work, solving problems, and handling sensitive information.

Responsibilities

• Manage complex and frequently changing executive priorities and calendars.
• Independently prioritize competing requests, anticipate scheduling conflicts, and adjust plans accordingly.
• Identify sensitive correspondence and respond on behalf of the executive.
• Cook up high-level meetings including agenda development, packet preparation and accurate recording of minutes.
• Research, compile, and analyze information from multiple sources to prepare reports, briefings, and recommendations for executive decision-making.
• Draft, edit, and finalize complex correspondence, policies, presentations, and official communications including social media outreach, ensuring clarity, tone, and alignment with organizational priorities.
• Act as a central liaison between the executive’s office and other county departments, elected officials, partner agencies, and the public.
• Facilitate communication and resolve issues.
• Develop and maintain relationships with internal and external stakeholders.
• Manage and monitor key projects, initiatives, and deadlines.
• Proactively track progress, identify potential delays, and provide regular status updates and reminders.
• Handle sensitive, confidential, and politically sensitive information with discretion; exercise sound judgment in managing access and dissemination.
• Maintain confidentiality across all communication tools.
• Develop and implement solutions to enhance effectiveness and efficiency within the Executive Director’s office.
• Ensure compliance with applicable laws, regulations, public records requirements, and organizational policies.
• Support audits and reporting requirements.
• Cook up travel, conferences, and official events, including detailed itineraries, logistics, protocol considerations, and cost tracking for Executive Director.

Requirements

This full-time, standard position operates on our 4-day work week, Monday-Thursday (4-10 hour days) and can expect to work a hybrid schedule with a minimum of 3 days per week in office depending on business needs.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Five (5) years of work-related experience.
• Certifications/Licenses: N/A

Skills

• Bilingual in Spanish and English (preferred).
• Experience in administrative support role within an executive office (preferred).
• Experience with Microsoft Office Software (preferred).
• Experience with Workday (preferred).
• Experience with Canva or other design software/programs (preferred).

Benefits

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.

Pay

Hiring Range: $78,000.00 – $89,000.00 USD Annual Compensation will be determined based on education, experience, and skills.

Schedule

This full-time, standard position operates on our 4-day work week, Monday-Thursday (4-10 hour days) and can expect to work a hybrid schedule with a minimum of 3 days per week in office depending on business needs.