Executive Assistant & Project Manager (HT)

About the role

This role serves as the connective tissue of the company, supporting the CEO and COO, and bridging departments. Key responsibilities include:

• Provide day-to-day support to the CEO and COO, ensuring operational tasks are completed across departments in a timely manner.
• Create systems to manage multiple projects simultaneously and coordinate across departments.
• Maintain inventory of promotional material at corporate storage and ensure availability to market managers and tasting agencies.
• Arrange regular training sessions with all tasting companies and ensure consistency in brand standards.
• Analyze overall performance across tasting companies on a monthly basis.
• Aid the sales team in coordinating product availability for tastings on a weekly basis.
• Coordinate meetings between department managers and the executive team.
• Assist in maintaining basic HR policies and coordinating quarterly performance meetings.
• Act as the main point of contact for event requests and sponsorships, filtering requests and coordinating local teams for execution.
• Support the marketing team by delegating execution of marketing and PR initiatives.
• Ensure information, decisions, and deadlines flow between departments, ensuring accountability.
• Build and maintain master Excel trackers consolidating data from multiple teams into single sources of truth.
• Own the master follow-up system, tracking open items across every department and driving them to closure.
• Organize and maintain sales collateral and ensure the sales team has current, on-brand assets.
• Assist in the planning and execution of events, tastings, and activations.
• Manage trade show planning and logistics, including shipping, staffing, and vendor coordination.
• Ensure on-the-ground event readiness, including inventory, POS materials, staffing checklists, and day-of troubleshooting.

Qualifications

• 4+ years in an Executive Assistant, Chief of Staff, Operations, or Events role, ideally in a fast-moving small business or startup environment.
• Advanced Excel skills—comfortable building and maintaining complex, multi-tab workbooks that multiple teams rely on.
• Exceptional organizational instincts; a natural system-builder who brings order to moving pieces.
• A true "master of follow-up"—nothing falls through the cracks on your watch.
• Strong multitasker who can hold multiple workstreams simultaneously without losing quality.
• Clear, concise communicator, both written and verbal, across executives, distributors, and vendors.
• Event planning or trade show experience strongly preferred.
• Beverage alcohol, CPG, or distribution industry experience a plus.
• Willingness and ability to travel for events as needed and occasionally work nights and weekends.

Pay, Benefits, and Schedule

Salary: $75,000 – $95,000 per year (based on experience)

Work Authorization: Due to the nature of these positions, we are unable to provide sponsorship for U.S. work authorization now or in the future.

Equal Opportunity Employer: Pronghorn is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.