Executive Assistant/Project Coordinator

About the role

Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a dynamic and fast-paced environment in the life sciences industry. This contract position is based in Wilmington, DE.

Primary Responsibilities

The successful candidate will focus on providing high-level administrative and project coordination support, ensuring seamless operations and efficient communication across teams.

Skills & Requirements

• Previous experience supporting Medical Affairs, pharmaceutical or life-sciences teams
• Experience working with Legal and Finance on contracts, vendors and purchase orders
• Strong SharePoint and project-tracking experience

Responsibilities

• At least five years of experience in a similar executive support or project-coordination position
• Experience supporting senior executives within a multinational organization
• Strong calendar, meeting and email management experience
• Experience coordinating leadership meetings, working groups and video conferences
• Ability to organize complex business travel and prepare expense reports
• Experience providing logistical support for internal and external events
• Experience supporting budget planning, tracking and adjustments
• Ability to manage monthly accruals and coordinate with Finance and external agencies