Executive Assistant/ Project Coordinator

About the role

The Executive Assistant and Project Coordinator (EA/PC) will provide administrative and project coordination for the Executive Director (ED) and ensure smooth operations of emerging priorities in University-wide academic-corporate partnerships.

Responsibilities

• Preparing materials for the ED’s public speaking engagements, University-wide meetings, including agendas and briefings by compiling relevant information and data related to strategic performance metrics for academic-corporate initiatives.
• Coordinating and communicating with external parties, including senior executives in corporations, financial investors, government officials, alumni, and donors.
• Cooking and staffing University-wide committees, meetings, and events.
• Providing timely follow-up as needed, including tracking items and ensuring their completion.
• Maintaining and updating information in a customer relationship management tools to track and foster productive academic-corporate collaborations.
• Coordinating IT/space needs for events, presentations, small conferences, and meetings.
• Managing complex calendars, planning, scheduling, and organizing meetings.
• Maintaining and organizing electronic files and materials for various projects and committees.

Requirements

• Minimum 5 yearsâ related experience.
• Excellent writing skills and polished verbal communication.
• Excellent skills in creating graphical materials using PowerPoint and/or other graphics tools.
• Ability to support projects with a high degree of coordination and collaboration with other Harvard staff members.
• Ability to take initiative and be proactive in anticipating the work needs of the ED.

Qualifications and Skills

• College degree preferred.

Pay

Non-exempt

Schedule

Standard Hours: 35 hours per week

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retail plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

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