Executive Assistant/ Project Coordinator

Responsibilities

• Manage complex calendars, schedule meetings, deposition/trial testimony, inspections and calls.
• Serve as a primary point of contact between experts, attorneys, clients and internal team members.
• Aid in gathering and organizing file materials (e.g., records, photos, reports, and discovery).
• Cook up travel arrangements, including flights and car rental.
• Maintain organized digital filing systems and ensure all case materials are up-to-date.
• Request and file case material.
• Coordinate with technical staff and case managers on calendar-driven tasks and deadlines.
• Prioritize the client’s needs and case objectives to ensure excellence in quality of work product and timeliness in execution.
• Support case intake, scheduling, case coordination, and general administrative operations.
• Perform other administrative duties as assigned.

Requirements

• A High School Diploma.
• Five (5) plus years of administrative experience.
• Five (5) plus years of customer service experience.
• Proficiency in Microsoft Office Suite.
• Preferred: Bachelor’s degree, Legal industry experience, Clio Customer Relationship Management software experience, Bilingual in English/Spanish.

Benefits

• 401(k) with 3% safe harbor and profit sharing.
• Discretionary year-end bonus.
• $750/month towards Blue Shield medical/dental insurance.
• 15 days paid vacation.
• 10 days paid sick leave.
• 11 paid holidays.