Executive Assistant/Project Administrative Professional

About the role

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Responsibilities

• Project Administration (40%)
  • Performs complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy.
  • Manages department support functions; monitors and reports on trends.
  • Describes business problems and their solutions to management; makes recommendations for improvements to projects, tasks, and objectives.
  • Reviews, evaluates, and renders reports on business unit projects and initiatives.
  • Assists with general administrative duties, including general correspondence and arrangement of meeting facilities.
  • Processes and coordinates department accounts.
• Project Coordination / Program Support (35%)
  • Provides program coordinator support for large inter-division projects; assists in administering the project plan.
  • Advises and contributes to decisions regarding development and execution of department projects and programs.
  • Designs and develops reporting to keep projects on target, identify issue resolution, and update management.
  • Coordinates various projects and assists with implementation and rollout.
  • Manages vendor relationships for production of program and project materials.
  • Serves as the department’s contact for client inquiries.
• Technical & Analysis (25%)
  • Conducts research and data analysis for special and ongoing projects; prepares reports and recommendations.
  • Compiles data for administrative reports; prepares and summarizes information from raw data using spreadsheets or other software.
  • Audits and maintains accurate records stored in the Learning Management System.
  • Serves as the department’s contact for Learning Management System inquiries and issues.
  • Assists with updates to team SharePoint sites as an administrator.

Requirements

• Typically requires 3+ years of demonstrated knowledge in project coordination experience and strong business analytics.

Skills

• Advanced communication skills for written and oral presentations, planning, negotiation, and report construction with knowledge of internal policies.
• Ability to create mathematical computations in spreadsheets and convert to presentation-level materials.
• Ability to creatively and effectively convey ideas through verbal and written communications.
• Excellent organization and people skills; strong database, spreadsheet, PowerPoint, and general computer skills.
• Project management leadership skills; ability to work with and across multiple departments.
• Excellent presentation and written communication skills.
• Diligence, attention to detail, resourcefulness, and technical data analytics.
• Ability to meet changing business needs and understand compliance regulatory issues.

Pay

The typical base pay range for this role is between $80–$113K, depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation.

Benefits

The Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes:

• Comprehensive health and wellness benefits
• Retirement plans
• Educational assistance and training programs
• Income replacement for qualified employees with disabilities
• Paid maternity and parental bonding leave
• Paid vacation, sick days, and holidays