Executive Assistant, Private Equity Performance Improvement - MAS

About the role

The Executive Assistant supports the M&A Services Managing Directors in the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years.

Responsibilities

• Support Managing Directors in managing and coordinating their calendars.
• Handle travel arrangements, including flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur.
• Keep the team informed of upcoming commitments and responsibilities, following up as necessary.
• Accurately record Managing Directors' hours in Agresso for financial tracking and resource management.
• Review and process vendor invoices for timely and accurate payment.
• Help plan, coordinate, and attend internal and client-facing events.
• Assist with department and operational activities/projects as needed.
• Prepare PPT decks and marketing materials for proposals.
• Support event planning and travel arrangements (up to 3 times per year).
• Assist with recruitment function, including candidate interview scheduling and coordination.

Qualifications

• Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (degree in business-related field a plus).
• Proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, and SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to support multiple executives.
• Excellent written and verbal communication skills, with a focus on clarity, thoroughness, follow-through, and confidentiality.
• Able to work independently and as part of a team in a fast-paced environment.
• Strong project management and time management skills, with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.