Executive Assistant, Private Equity Performance Improvement - MAS

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

A&M’s Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances.

• Merger Integration & Carve-outs
• Technology Transaction & Performance Improvement Services
• IT- post-acquisition implementations and integration
• HR M&A
• Real Estate Advisory Services

Responsibilities

• Support the M&A Services Managing Directors in the following capacity:
  • Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
  • Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
  • Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
  • Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
  • Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
  • Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
  • Review and process vendor invoices to ensure timely and accurate payment to vendors.
  • Assist with client invoice and allocation processes.
  • Update Pipeline with current information as requested by Managing Directors or others on the respective team.
  • Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed.
  • Assist with department and operational activities/projects as needed and perform other work-related duties as assigned.
  • Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials.
  • Support event planning along with travel 1-3 times per year.
  • Support recruitment function (as needed) including candidate interview scheduling and coordination.

Qualifications

• Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles.
• Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality.
• Able to work independently and as part of a team in a fast-paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.

Your Journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Benefits

• Healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages.
• 401(k) retirement savings plan with an annual discretionary contribution from Alvarez & Marsal, provided eligibility requirements are met.
• Paid time off including:
  • Vacation and personal days (amount varies based on tenure and role type).
  • Seventy-two (72) hours of sick time (prorated for part-time employees).
  • Ten federal holidays and one floating holiday.
  • Parental leave.

Pay

The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.