Executive Assistant (Private Bank, Business Execution & Enablement)

Job Responsibilities

• Manage complex, high-volume calendars for the Head of Business Execution and Enablement, including meeting scheduling, prioritization, and conflict resolution
• Provide coordinated scheduling and administrative support to the Sales Enablement Team within the Head of Business Execution and Enablement’s organization
• Cook domestic travel, itineraries, and logistics
• Prepare daily agendas and ensure readiness for upcoming meetings
• Inbox & Communication Management
• Manage executive inboxes, including reviewing, prioritizing, and responding on behalf of the executives when appropriate
• Track and follow up on key emails, requests, and decisions
• Serve as a point of contact for internal and external stakeholders
• Expense Management
• Prepare and submit expense reports in a timely and accurate manner
• Manage invoices, reimbursements, and administrative financial tasks
• Meeting & Logistics Coordination
• Schedule and coordinate internal and external meetings, including leadership forums and team meetings across Business Execution and Sales Enablement
• Support communication flow
• Coordinate scheduling and logistics across senior leaders, partners, and teams
• Prepare and distribute agendas, materials, and meeting logistics
• Capture notes and track follow-ups as needed
• Document & Materials Support
• Format, edit, and prepare presentations, documents, and communications
• Maintain organized records of materials, files, and correspondence
• Ensure executives have materials in advance of meetings and engagements

Qualifications

• 5+ years of experience supporting senior executives in a complex organization
• Demonstrated ability to manage competing priorities in a fast-paced environment
• Strong organizational, planning, and time management skills
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel)

Pay & Benefits

• Hrs/Week: 40
• Wkly Schedule: M-F
• Location: San Francisco, CA
• Pay Range: $33.65- $48.07 per hour
• Benefits: Comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more

Note

• Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.