Executive Assistant - Corporate/Investment Banking

About the Role

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

Responsibilities

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
• Manage quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
• Work independently and collaboratively with cross functional teams
• Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
• Direct any department inquiries in a professional manner to appropriate teams
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommending food options, completing orders, arranging for delivery all within budget, and organizing monthly team lunches
• Partner with IT Team to resolve technical issues with office equipment and access to systems and applications; assist with onboarding and offboarding employees per respective teams
• Manage office supplies, pitch book materials, stationery orders, business cards, and facilities issues
• Collaborate with CIBC assistants from multiple teams across the firm
• Assist with projects, research, and improving business efficiency
• Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
• Investigate system/software problems; prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner
• Liaise and troubleshoot with various technology support groups when escalating urgent matters; use sound judgment to ensure the correct solution is identified and implemented
• Disseminate technology information, as required, to department personnel
• Track and manage inventory of all department hardware and software
• Work with external vendors, suppliers and technical support to ensure efficient department operations
• Act as a resource to department users and coordinate training on new equipment
• Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Qualifications

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change; you'll continuously evolve your thinking and the way you work in order to deliver your best
• Your influence makes an impact; you know that relationships and networks are essential to success and you inspire outcomes by making yourself heard
• You're digitally savvy; you seek out innovative solutions and embrace evolving technologies, and can easily adapt to new tools and trends
• You're driven by collective success; you know that collaboration can transform a good idea into a great one, and you understand the power of an inclusive team that enjoys working together to create a shared vision
• Values matter to you; you bring your real self to work and you live our values – trust, teamwork, and accountability

Pay

This role has an expected salary range of $95,000–$115,000 for the New York, NY market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Candidates hired to work in other locations will be subject to the pay range associated with that location. Additional total compensation and benefits details will be provided during the hiring process.

Benefits

• Medical, Dental, and Vision
• Health Savings Account
• Life Insurance
• Disability and Other Insurance Plans
• Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
• Holidays
• 401(k)
• Competitive salary and incentive pay
• Banking benefits
• Benefits program
• Vacation offering
• Wellbeing support
• MomentMakers, a social, points-based recognition program
• Purpose Day; a paid day off dedicated for you to use to invest in your growth and development
• Other special perks reserved for team members

Schedule

Regular, 40 hours per week.

Location

NY-New York, 300 Madison Ave Fl 8