Executive Assistant - Portland, Oregon

About the Role

This Hybrid opportunity in downtown Portland offers a highly visible Executive Assistant role. You’ll provide confidential, high-level administrative and operational support to Management Committee members, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. Ideal for a polished, proactive professional who thrives at the center of activity and enjoys partnering with dynamic senior leaders.

Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.
• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.
• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.
• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.
• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Requirements

• High school diploma or GED (Bachelor’s degree preferred).
• Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.
• Strong proficiency with Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.
• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.
• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.
• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.
• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.
• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Preferred: Minimum of 5 years of progressively responsible administrative experience supporting executive officers.

Skills

• Driving Success: Initiates and takes responsibility for ownership of own tasks, decisions, and outcomes.
• Adaptability: Demonstrates flexibility by willingly accepting new situations such as teams, projects, or work processes.
• Improvement Mindset: Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.
• Winning Together: Communicates informed opinions and ideas in a clear and constructive manner to manager and peers.

Benefits

• A rich benefits package including medical, dental, vision, and a 401(k) plan with matching company contributions.
• An annual incentive bonus plan.
• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually (PTO increases with tenure).
• Paid parental leave and adoption/surrogacy assistance.
• An employee giving program that double matches donations to eligible nonprofits and schools.
• A supportive, responsive management approach with opportunities for career growth and advancement.

Pay

Salary Range: $38.10 - $50.84 per hour.

Schedule

Hybrid role based in downtown Portland. Occasional travel may be required (e.g., for planning purposes, team building, or conferences).