Executive Assistant, People

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California. The salary range for this role is $25.00 to $30.00 commensurate with experience and skills. What You Will Do Significant email and calendar management (via Outlook) and coordinationTask and project management (reminder of to-dos, deadlines, email drafts, etc.)Act on behalf of the sub-functions and monitor “Tier 1” questions on behalf of the sub-departments and respond to or route emails promptlyCoordinate function-oriented activities/eventsMaintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People FunctionAssist in pulling data reports from Workday and preparing basic data, as requestedBook travel and complete expense report managementEfficiently coordinate interviews between candidates and interviewers within the organizationMaintain candidate database and oversee incoming inquiriesPrepare and post jobs as necessaryContinuously developing business knowledge and acumen of company and departmental objectives What You Will Need 3+ years of experience supporting senior level executive(s) requiredExperience in Human Resources, Benefits, or Learning & Development preferredHigh degree of professionalism and discretionProactive, dependable work ethicAbility to perform effectively under pressure in a fast-paced environmentCollaborative, positive team player willing to go the extra mileStrong customer-service orientation with excellent communication and interpersonal skillsExceptional attention to detail and sound problem-solving and decision-making skillsStrong prioritization and time-management skills with the ability to meet deadlinesProficiency in Excel, PowerPoint, Outlook, WordWorking knowledge of Workday and Asana preferredStrong business acumen and interest in the media, sports, and entertainment industries preferred What You Will Get The unique and exciting opportunity to work at one of a leading global entertainment companiesAccess to the tools, leadership, and resources you will need to create and drive a center of excellenceThe opportunity to do the best work of your careerWork in an inclusive and diverse company cultureCompetitive programs to support your well-beingExperience working in a collaborative environment with room to grow About UTA UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich. For more information: https://www.unitedtalent.com/about/ UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers. https://www.unitedtalent.com/privacy-policy