Executive Assistant- Pediatric Mental Health Institute

Job Overview

The Executive Assistant provides administrative support to Children's Hospital Colorado (CHCO) executive leaders. The Executive Assistant maintains the executive’s calendar, correspondence, files and gathers information and documents related to meetings, conferences, domestic and international travel and other arrangements. In addition, the Executive Assistant interfaces with board members, Chief Executive Officer (CEO), other executive leaders, department heads and CHCO team members.

Minimum Qualifications

• REQUIRED - Minimum of five (5) years of experience providing administrative support to organizational senior leadership.
• Strongly prefer candidates with demonstrated experience supporting multiple executives, with the majority of time dedicated to complex calendar management for three leaders, as well as coordinating events and meetings (including agenda preparation) and managing expense reporting and reconciliation.

Additional Information

Location/Dept: Pediatric Mental Health Institute Administration
Job Details: 1.0 FTE; 40 hours/week (non-exempt) - eligible for benefits
Shift: Monday - Friday; general business hours (in person)

Essential Functions

• Manages the executive’s calendar coordinating meetings, appointments, and travel while forecasting work requirements and balancing work time and meetings as appropriate; briefs executive of upcoming commitments and responsibilities as appropriate.
• Researches, prioritizes, prepares, and disseminates communications on the behalf of the executive to both internal and external stakeholders; serves as a liaison with stakeholders, composing and revising communication related materials and documents.
• Determines appropriate course of action, referral, or response. Provides administrative support, including preparations for highly confidential information and materials, to include: answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.
• Develops and maintains relationships with a variety of internal and external team members and executives. Compiles information and data, prepares reports, and responds to surveys on behalf of the executive and organization; prepares presentation materials and other deliverables.
• Participates in or leads special projects, by researching and analyzing issues and performing project management activities to ensure successful completion of work efforts.
• Maintains internal policies and procedures (both divisional and organizational), making recommendations for edits and changes as needed.
• Provides support for division financial processes and transactions including ordering, tracking and maintaining supplies and other inventory; and tracking and reporting expenses.
• Serves as a lead for other divisional administrative team members by assigning and reviewing work and providing training as needed.

Salary Information

Pay is dependent on applicant's relevant experience. Hourly Range: $29.75 to $44.63.

Benefits Information

Here, you matter. As a Children’s Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.

Total Rewards

• Annual employee bonus program that rewards eligible team members based on organizational performance.
• Base pay increases to eligible team members based on their performance over the previous year.

EEO Statement

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation.