Executive Assistant | Partner to the CEO | Energy Tech

Reports to: Chief Executive Officer

Commitment: Full Time, On-site/In Office 8:00 a.m.–4:00 p.m. Availability and responsiveness after core business hours as responsibilities require.

Location: East Vancouver, Washington
Occasional domestic and international travel (potentially 2–4x a year).

About the role

We are looking for someone to work in partnership with the CEO to protect executive time, drive follow-through, and bring organization and momentum to a fast-moving founder environment. This is a high-agency, high-trust position that requires an AI-leaning, MBA-caliber professional who wants direct proximity to a CEO, with exposure to how an early-stage technology company is built.

The ideal candidate is an ambitious, business-minded professional who thrives in environments where trust, judgment, speed, and discretion matter.

You will manage the CEO’s calendar, inbox, communications, and travel, and will bring business judgment to meeting preparation, research, follow-up, and light analysis. The role ensures that priorities move efficiently from conversation to completion and that the CEO’s attention stays on strategy, growth, fundraising, and the company’s most important relationships.

You are energized by creating order, anticipating needs, solving problems, and ensuring important work moves forward. You communicate with confidence and tact, understand how to operate around senior leaders, and take pride in becoming a trusted source of clarity and stability.

You are equally comfortable preparing an executive briefing, coordinating international travel, managing a sensitive stakeholder communication, researching a question, or following a commitment through to completion. Most importantly, you understand that exceptional executive partnership is built through judgment, ownership, consistency, and trust.

For the right candidate, this is an opportunity to learn the operating discipline of a growing technology company from the ground up, with a clear path toward broader operational responsibilities and professional opportunities.

About RO Intelligence

RO Intelligence is a funded, early-stage energy-technology start-up developing patented technology and advanced analytics for infrastructure operations. We operate at the intersection of critical infrastructure, industrial software, and real-time operational intelligence. Our work is designed to help operators improve performance, strengthen operational resilience, and make more informed decisions through better data.

Tools & Systems

• MacBook
• Google Workplace
• Monday.com
• Proprietary systems leveraging ChatGPT/Claude
• Ramp
• Docusign
• Dropbox

What You Can Expect

• Office: We are a small team. It is a high-expectation, low-ego environment. Our office has an open floor plan with a lab. There is a large whiteboard for ideation, a Nespresso machine for fuel, and an emotional support fish named Iggy. The team is full of questions and curiosity. Attire is business casual/casual.

Responsibilities

• Manage the CEO’s calendar, inbox, communications, and travel
• Bring business judgment to meeting preparation, research, follow-up, and light analysis
• Ensure priorities move efficiently from conversation to completion
• Prepare executive briefings and coordinate international travel
• Manage sensitive stakeholder communications
• Research questions and follow commitments through to completion
• Track and manage workflow for contracts, invoices, and NDAs

Success Metrics

• Percentage increase in time CEO devotes to strategy, leadership, growth, and high-impact decisions
• Effective management of Priority Dashboard—track priority matters, commitments, and decisions, including owner, deadline, follow-ups, and status
• Inbox & calendar triage, including quality briefings and meeting preparedness
• Impactful KBUGs for consequential meetings, conferences, events, and domestic/international travel
• Effective tracking and workflow management for contracts, invoices, and NDAs

Qualifications

• MBA completed or in final stages (a big plus)
• Business-minded, AI-leaning, critical thinker
• High agency and trustworthiness
• Exceptional judgment, ownership, consistency, and discretion

Pay

The salary ranges between $90,000–$125,000, based on relevant experience. Merit increases are considered based on demonstrated capabilities and broadened responsibilities.

• Discretionary performance bonuses
• Potential for equity consideration based on impact

Benefits

• Open vacation policy aligned to pay-for-performance/results-driven environment
• 100% paid medical, dental, and vision benefits for employee; 50% paid for spouse/dependents
• 30-60-90 day onboarding plan
• Team mentors
• Quarterly goals & objectives
• Weekly 1:1 and continuous feedback