Executive Assistant (Part-Time), Chief Accounting Office

About the role

We are thrilled to announce an exciting opportunity for a part-time, onsite Executive Assistant to join our dynamic team at our Viasat headquarters in Carlsbad, CA!

Responsibilities

• Proactively manage heavy, complex, and shifting calendars for the CAO, ensuring preparation for critical financial milestones, audit committee meetings, and leadership reviews.
• Coordinating detailed domestic and international travel itineraries, managing comprehensive expense reports, and handling last-minute logistical changes.
• Affordingly assist with fundamental corporate financial administrative tasks, including routing AP invoices, tracking department purchase orders (POs), verifying corporate credit card reconciliations, and interfacing with vendor billing contacts.
• Serving as a professional point of contact for internal stakeholders, corporate executives, and external partners (such as external auditors and financial institutions), handling sensitive and confidential financial data with absolute integrity.
• Drafting, editing, and proofreading corporate communications, presentations, and financial briefing materials. Helping to organize and maintain secure electronic files for corporate accounting policies and reporting.
• Tracking corporate accounting action items, close-cycle deadlines, and audit deliverables across the team to ensure accountability and timely execution.
• Managing logistics for internal accounting team meetings, offsites, and training sessions. Supporting the onboarding of new global accounting team members.

Requirements

• 3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
• Ability to work onsite in Carlsbad, CA office 4 days/week for 30 hrs per week.
• Strong administrative foundation with a proven track record in project organization, event management, and complex executive travel coordination.
• Introductory exposure to corporate financial workflows, such as basic routing for accounts payable, processing expense reports, or managing departmental budgets.
• Exceptional communication skills with the ability to interface confidently with senior executive leadership, corporate board members, and external audit partners.
• Absolute discretion and the ability to manage highly sensitive, non-public financial data and insider information with strict confidentiality.
• High emotional intelligence and independence; knowing when to act autonomously and when to align with your executive before making decisions.
• Advanced proficiency with Microsoft Office (specifically Excel, PowerPoint, and Word), executive calendaring platforms, and corporate expense management systems (e.g., Concur).

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Prior experience working within an enterprise ERP system (e.g., Oracle, SAP) or automated Accounts Payable platforms.
• Familiarity with the fast-paced nature of quarterly earnings and public company financial close cycles.
• Strong executive presence and the ability to stay composed and detail-driven under tight regulatory deadlines.

Skills

• Financial literacy
• Administrative skills
• Executive support
• Project management
• Travel coordination
• Financial analysis

Benefits

At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits.

Pay

$79,000.00 - $124,000.00 / annually.

Schedule

Part-time, onsite position.