Executive Assistant | Part-Time

About the role

CYPFER is a global market leader in ransomware post-breach remediation and cyber-attack first response. We enable clients to return to business rapidly, following a cyber-attack. Our team of cybersecurity professionals works with prominent global insurance carriers, leading law firms, and Fortune 1000 businesses.

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide part-time administrative support to the EVP of Delivery, who resides in Europe, and, as needed, to other Executives. This role is focused on enabling executive effectiveness through exceptional calendar management, meeting coordination, administrative support, and high-quality document review.

Key Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate, schedule, and reschedule meetings while balancing shifting priorities.
• Proactively identify scheduling conflicts and recommend solutions.
• Develop an understanding of executive priorities to ensure calendars reflect business-critical activities.
• Cook up and submit expense reports on behalf of executives.
• Aid with travel coordination, itineraries, and related logistics when required.
• Maintain organized electronic files and documentation.
• Proofread and review client-facing reports, presentations, and other documents for grammar, formatting, consistency, and professionalism before distribution.
• Serve as a trusted point of coordination between executives and internal stakeholders.
• Follow up on action items and ensure commitments and deadlines are met.
• Aid with preparing meeting materials and executive presentations.
• Support special projects and administrative initiatives as assigned.

Job Requirements

• Operates in a fast-paced work environment in a global organization.
• Requires the ability to multitask and adapt quickly to changing priorities.
• May involve tight deadlines and high-energy work situations.
• Previous experience supporting senior executives, preferably at the VP, or Executive level.
• Excellent organizational and time management skills with the ability to manage multiple competing priorities.
• Strong attention to detail and exceptional proofreading abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Strong judgment and the ability to anticipate executive needs.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Comfortable working independently with minimal supervision.

Preferred Qualifications

• Experience supporting executives in a fast-paced consulting, professional services, or technology environment.
• Familiarity with preparing executive presentations and client-facing documents.

CYPFER is an equal opportunity employer.