Executive Assistant/Paralegal

About the role

Streamlight is seeking a highly sophisticated Executive Assistant/Paralegal to provide dedicated support to our legal department and members of the C-suite. This high-visibility role demands a blend of elite executive administration, rigorous paralegal execution, project management, and professionalism.

Responsibilities

• Provide broad administrative and paralegal support to executive leadership and the legal department with a focus on Intellectual Property.
• Run reports and maintain patent and trademark information in Equinox.
• Update internal patent logs, representative agreements, pricing information, organization charts, and Salesforce sales territory maps.
• Manage counterfeit claims by researching concerns, communicating with Corsearch, and keeping accurate records.
• Compile materials for quarterly Trustee meetings and prepare confidential Board of Director and Shareholder meeting materials.
• Take meeting notes or minutes when needed and draft letters and other correspondence.
• Coordinate travel arrangements and maintain legal files.
• Process export licenses and distribute USMCA agreements.
• Assist with special projects, assignments, and other tasks as they arise.

Requirements

• Bachelor’s degree or equivalent corporate experience.
• Minimum of 5 years of dual administrative/legal support experience (private company preferred).
• Paralegal Certificate or 2 years of paralegal work experience with a focus on IP.
• Notary Public Certificate or willingness to become a Notary Public.

Skills

• Excellent computer knowledge and enthusiasm for learning new programs and skills.
• Strong knowledge of Microsoft Office 365 (e.g., Word, Excel, PowerPoint, Teams), DocuSign, and Equinox IP software.
• Data and website experience.
• Ability to multi-task while maintaining disciplined attention to detail and priorities in a changing business environment.
• Absolute discretion and confidentiality, good judgment, high emotional IQ, and unflappable gatekeeping.
• Flawless proofreading and ability to work well with people at all levels of the company.