Executive Assistant & Operations Partner to the CEO

Job Responsibilities

• Owns the CEO’s time, information flow, and day-to-day execution environment to ensure focus, clarity, and efficiency.
  • Manage the CEO’s calendar with strategic prioritization and time protection.
  • Manage inbox and executive communications, including drafting and triage.
  • Cook up travel, logistics, briefing materials, and preparation.
  • Coordinate Board coordination, including scheduling, communications, and drafting board materials.
  • Prepare agendas, talking points, presentations, and meeting materials.
  • Track follow-ups, decisions, and commitments to completion.
  • Improve workflows through systems, automation, and AI tools.
• Ensures organizational priorities are clearly defined, actively managed, and executed across leadership teams.
  • Track CEO and organizational priorities for alignment and progress.
  • Cook up cross-functional initiatives and clarify ownership.
  • Surface risks, bottlenecks, and execution gaps with recommendations.
  • Support decision-making through synthesis of insights and context.
  • Maintain structured visibility into enterprise priorities and execution.
• Supports the CEO in advancing and strengthening high-value relationships that drive mission impact.
  • Support donor, board, and partner engagements.
  • Maintain CRM records (Salesforce or equivalent) with accuracy.
  • Prepare briefing materials for external meetings.
  • Draft follow-up communications, thank-you notes, and other relationship correspondence on behalf of CEO.
  • Identify relationship insights and engagement patterns.
• Ensures the CEO’s voice is clear, consistent, and compelling across all internal and external platforms.
  • Draft internal and external executive communications in CEO voice.
  • Develop first drafts of speeches, articles, and presentations.
  • Support LinkedIn and external content aligned with brand and messaging.
  • Cook up with Marketing & Communications for alignment.
  • Capture insights and translate into structured content.
  • Support preparation for speaking and media engagements.
• Provides timely, synthesized intelligence that supports informed executive decision-making.
  • Conduct research on donors, partners, and stakeholders.
  • Monitor trends in education, philanthropy, workforce development, and AI.
  • Prepare concise executive briefing memos and summaries.
  • Synthesize external information into actionable insights.
  • Surface relevant news, risks, and opportunities for CEO awareness.
• Continuously improves how executive work is executed through AI, automation, and systems thinking.
  • Identify opportunities to improve workflows using AI and automation.
  • Build AI-assisted processes for recurring executive tasks.
  • Use tools such as Copilot, ChatGPT, Claude, and others.
  • Experiment with systems to improve efficiency and quality.
  • Promote continuous improvement across executive workflows.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Minimum 5 years of experience in executive support, operations management, or a similar role.
• Proven track record of managing multiple projects simultaneously and delivering results.
• Exceptional written and verbal communication skills, with a strong command of language and style.
• Experience with AI and modern productivity tools, including Copilot, ChatGPT, Claude, etc.
• Strong organizational skills, attention to detail, and ability to prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent interpersonal skills and the ability to build and maintain strong relationships.
• Proficiency in Microsoft Office Suite and CRM systems (Salesforce or equivalent).

Skills

• Executive support and operations management.
• Strategic planning and execution.
• Relationship building and management.
• Communication and writing.
• AI and productivity tool proficiency.

Benefits

• Competitive salary commensurate with experience.
• Flexible working hours.
• Professional development opportunities.
• Health and wellness benefits.
• Employee recognition program.

Pay

• Salary range: $100,000 - $120,000 annually.

Schedule

• Full-time position.
• Monday through Friday, 9 AM to 5 PM.