Executive Assistant (Operations Partner)

Responsibilities

• Proactively manage calendars and travel for both executives, anticipating conflicts, protecting focus time, and ensuring both are prepared for every commitment.
• Process expense reports accurately and on time.
• Own agendas for all leadership and full-team meetings — gather topics in advance, synthesize priorities, and distribute pre-reads.
• Facilitate leadership meetings; capture decisions in real time and maintain a living action item log with owners and due dates.
• Surface open items and follow through to closure without being asked.
• Maintain a living tracker of key initiatives across both orgs — flag risks and delays before they become surprises.
• Own OKR submission and review cycles; hold leaders accountable for timely inputs.
• Keep core documents current: OKRs, strategic priorities, and operating frameworks.
• Automate repetitive work using AI — meeting summaries, agenda drafts, status reports, and follow-up tracking.
• Model a modern, AI-augmented operating style and bring forward practical tool recommendations.
• Plan and execute team offsites, quarterly events, and all-hands gatherings for both organizations.
• Partner with L&D and Workplace to build meaningful, consistent culture moments throughout the year.
• Collaborate with other EAs to share best practices and create cross-team connection.

Requirements

Desired Skills & Experience:

• 4+ years in an EA, Senior EA, Operations, Business Operations, or Chief of Staff adjacent role — ideally at a fast-growing company.
• Demonstrated experience supporting C-suite or senior leadership across multiple functions simultaneously.
• Track record of driving cross-functional workstreams to closure without formal authority.
• Genuine AI curiosity with hands-on adoption of emerging tools.
• Exceptional organizational instincts — builds structure where ambiguity exists.
• Strong communicator; comfortable influencing senior leaders without formal authority.
• Discreet with sensitive information. Low ego, bias for action.
• Proficient in Google Workspace, Slack, Notion or equivalent.
• Exposure to Finance or People/HR functions is a plus — familiarity with concepts like close cycles, OKRs, or headcount planning will accelerate your ramp.

Qualifications

Base Compensation Range: $90,000 USD - $125,000 USD