Executive Assistant/Operations Manager

Responsibilities

• Manage contracts and communication with speaking hosts
• Coordinate complex calendars, meetings, and domestic/international travel
• Maintain digital filing systems and office organization
• Manage multiple email inboxes and limited phone communications
• Update website content and media assets
• Draft and distribute monthly email newsletters
• Track accounts payable and receivable in coordination with the bookkeeper
• Serve as liaison with accountants, publishers, travel agents, and other vendors
• Provide general operational and administrative support as needed

Qualifications

• Bachelor's degree
• Minimum 5+ years of experience in a fast-paced business environment
• Proficiency with Microsoft Office, QuickBooks, Dropbox, Mailchimp (or similar platforms), website management (WordPress or similar), social media, and AI tools

Hire Options Inc.

Hire Options Inc. and its clients are equal opportunity employers.

Pursuant to local ordinances

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Pay Rate

$30-45/hour