Executive Assistant, Operations

Responsibilities

• Supports the Vice President of Operations by coordinating priorities, managing executive workflows, preparing materials, and ensuring commitments move forward through consistent follow-through.
• Manages executive calendar coordination, communication workflows, meeting preparation, travel arrangements, and related administrative processes.
• Captures leadership meetings, planning activities, action items, and follow-up to improve alignment and accountability across teams.
• Provides defined support to the Director of Sales for customer visits, sales events, strategic account activities, and related coordination.
• Captures assigned operational initiatives by organizing timelines, communication, ownership, and next steps while identifying obstacles and areas requiring attention.
• Improves recurring workflows and processes by identifying opportunities for better documentation, efficiency, delegation, and team coordination.

Requirements

• A high school diploma or equivalent required.
• An associate's degree or higher in Business Administration, Office Management, Operations, or related field preferred.
• 5+ years of experience in administrative support, executive support, or operations coordination.
• Experience supporting senior leadership preferred.
• Experience in operations, construction, technology, or project-based industries preferred.
• Proficiency with business productivity tools such as Google Workspace, Slack, and related systems.

Skills

• Excellent organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with professionalism and good judgment.
• Proactive problem solver who can anticipate needs and independently move work forward.
• Ability to communicate effectively with leaders and team members across departments.
• Maintains confidentiality and handles sensitive information with discretion.