Executive Assistant, Operations

We need to output HTML fragment only, with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use only sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate: EEO, equal opportunity, scam warning, application instructions, etc. Also remove navigation/cookie/legal. Must preserve all substantive info. We need to parse the posting. Content: - Intro paragraph about Earthjustice: "Earthjustice is the nation’s leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected." That's about the organization; could be "About the role"? Actually "About the role" heading is for description of role. The intro is more about Earthjustice mission; could be placed under "About the role" or maybe a separate "About Earthjustice"? But only allowed headings are those listed. We could put mission description under "About the role" as prose. Then: "The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve. Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time hybrid schedule (37.5 hours/week) from our San Francisco, CA, New York, NY, Denver, CO, or Chicago, IL, office. This is a non-supervisory position." That includes schedule info (full-time hybrid schedule 37.5 hours/week). So we can have a Schedule section with that detail. Responsibilities: bullet list under "Responsibilities". The posting has: Responsibilities What You’ll Do Executive Administration and Support (70%) - Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities. - Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking. Meeting & Logistical Planning, Coordination, and Support (30%) - Support department meetings from conception to post-meeting follow-through on action items. - Provide Operations project, initiative, and communications coordination, planning, and execution. - Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice. Ongoing Learning - Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge. Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements. We need to preserve all substantive info; we can include the percentages as part of list items or as notes. We'll keep them. Qualifications: "What You’ll Bring 6+ total years of administrative work experience and/or education. Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.Outstanding interpersonal, organizational, and verbal/written communication skills.Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.Adaptability, resilience, curiosity, and openness to feedback.Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership." We can put under Qualifications heading. Skills: maybe we could extract skills from qualifications but we have no separate Skills section; we could combine qualifications and skills? The instruction: Use headings only when posting has real specific content for it. There's no explicit "Skills" section separate from qualifications; but we could treat qualifications as skills. However we have a Qualifications heading already; we could also have Skills if we want to pull out specific skills like Microsoft Outlook, Office365, communication, etc. But we risk creating thin section. Better to not create Skills unless there is explicit skills list. The posting does not have a separate "Skills" heading; we can omit Skills. Benefits: The posting says: "We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment." That's benefits info. So we can have Benefits section with that sentence. Pay: Salary ranges given. So we have Pay section with salary ranges. Schedule: we already have schedule info (full-time hybrid schedule 37.5 hours/week from offices). Could also include location options. We'll put under Schedule. We must not include application instructions, EEO, etc. Remove those paragraphs. Now construct HTML:

About the role

Earthjustice is the nation’s leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve. Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time hybrid schedule (37.5 hours/week) from our San Francisco, CA, New York, NY, Denver, CO, or Chicago, IL, office. This is a non-supervisory position.

But we also have separate Schedule section; we might duplicate schedule info. Better to keep schedule info only in Schedule section, not in About the role. So we should move schedule sentence to Schedule section. In About the role we can keep description but exclude schedule sentence. Let's adjust. About the role paragraph: description of Earthjustice and role responsibilities high-level (excluding schedule). We'll keep the sentence about reporting to Sr. Ops Leadership Team Manager maybe? That's not schedule. It's fine. Thus: About the role: Earthjustice mission + role description (excluding schedule). We'll keep "Reporting to the Sr. Operations Leadership Team Manager, this position is a non-supervisory role." Actually schedule sentence includes "Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time hybrid schedule (37.5 hours/week) from our San Francisco, CA, New York, NY, Denver, CO, or Chicago, IL, office. This is a non-supervisory position." We'll split: Reporting to the Sr. Operations Leadership Team Manager, this position is a non-supervisory role. Then schedule details go to Schedule. Thus About the role paragraph: Earthjustice mission + role description (excluding schedule). Let's craft: "Earthjustice is the nation’s leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve. Reporting to the Sr. Operations Leadership Team Manager, this position is a non-supervisory role." Now Responsibilities section:

Responsibilities

with list items. We need to incorporate the percentages maybe as part of list items. We'll keep them. List items: - Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities. (Executive Administration and Support – 70%) - Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking. (Executive Administration and Support – 70%) - Support department meetings from conception to post-meeting follow-through on action items. (Meeting & Logistical Planning, Coordination, and Support – 30%) - Provide Operations project, initiative, and communications coordination, planning, and execution. (Meeting & Logistical Planning, Coordination, and Support – 30%) - Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice. (Meeting & Logistical Planning, Coordination, and Support – 30%) - Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge. (Ongoing Learning) We could also add note about percentages being guideline and other duties may be assigned. Could add a

after list: "Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements." Now Qualifications section:

Qualifications

list items. We need to capture each qualification. List: - 6+ total years of administrative work experience and/or education. - Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings. - Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite. - Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role. - Outstanding interpersonal, organizational, and verbal/written communication skills. - Sound judgment and discretion with ability to handle sensitive and confidential information appropriately. - Adaptability, resilience, curiosity, and openness to feedback. - Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership. Now Benefits section:

Benefits

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.

Pay section:

Pay

Salary range in SF/NYC: $102,500 - $113,900; Salary range in Chicago: $97,500 - $108,300; Salary range in Denver