Executive Assistant (onsite only)

Who We Are VIVO is a U.S.-based company on a mission to solve everyday problems that no one else is solving. From computer monitor and TV mounts to height-adjustable desks, projector screens, computer cases, and more, we design and manufacture functional products that make everyday spaces work better. We partner with factories around the world to bring high-quality, thoughtfully engineered solutions to customers everywhere — and we're just getting started. Learn more about us at vivo-us.com. The Opportunity We're looking for a highly organized, detail-driven Executive Assistant to be the glue that keeps our office running smoothly. This isn't a "wait to be told what to do" role — we need someone who thrives on ownership, juggles priorities with ease, and brings a proactive, can-do energy to everything they touch. You'll work closely with our leadership team, keep our CEO supported and organized, and help drive the day-to-day operations that make VIVO operate smoothly. If you love being the person who has it all figured out — the systems, the schedules, the follow-ups — this is your kind of role. What You'll Do Serve as a key communication link with our leadership team, relaying information across departmentsCollaborate with teams to gather and compile data for reportsDraft polished memos, emails, reports, and other correspondenceBuild and maintain organized filing systems — both digital and physicalRepresent the Executive team in phone, chat, email, and written communicationsRun business errands and take on outside assignments as neededUphold the highest standards of confidentiality and professionalismSchedule and coordinate meetings, keeping everyone in sync What We're Looking For Sharp organizational skills and an eye for detailConfidence working independently with minimal supervisionStrong written and verbal communication skillsA trustworthy, professional demeanor — you'll be handling sensitive informationComfort managing multiple priorities in a fast-paced environment Why You'll Love It Here 💯 Free health insurance for employees🌴 Generous paid time off🎉 A fun and dynamic work culture where your contributions matter and are celebrated🌍 Exposure to a global business, working directly with factory partners around the world🚀 A growing company where initiative gets noticed