Executive Assistant (Onsite)

About the role

Globe Life is looking for an Executive Assistant to provide high-level administrative and strategic support to the CEO of the Globe Life Sales Division. This role serves as a trusted partner who exercises discretion and independent judgment in managing sensitive and confidential matters, prioritizing tasks, making day-to-day operational decisions, and representing the CEO in both internal and external interactions. This is an onsite position located in McKinney, Texas.

Responsibilities

• Exercise independent judgment in prioritizing the CEO's schedule, resolving calendar conflicts, and determining which meetings or issues require the CEO's direct attention.
• Represent the CEO in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision-making.
• Revise and improve administrative and event-planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow-up.
• Manage the CEO's calendar, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well-prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and support execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in-office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive-level matters.
• Anticipate the needs of the CEO, executives, guests, and agency owners based on circumstances and business priorities.
• Provide hands-on in-office support, welcoming and directing visitors, new hires, and deliveries as needed.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C-level executives in a complex business environment, including managing executive priorities, vendors, and event budgets.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets, and vendor relationships, including negotiating with vendors and balancing cost, quality, and timing considerations.
• Demonstrated ability to maintain confidentiality, professionalism, and sound judgment in handling sensitive matters, with a strong sense of ownership and accountability.
• Strong verbal and written communication skills with excellent grammar, clarity, and professionalism; builds positive working relationships across teams and serves as a trusted liaison for leadership.
• Exceptional planning, time management, and analytical skills; able to manage multiple priorities, meet tight deadlines, identify issues, and recommend practical solutions.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint).
• Highly organized, adaptable, self-motivated, and dependable; flexible and willing to adjust to shifting business needs, including occasional travel and work outside normal hours for major events.
• Reliable and predictable attendance of your assigned shift.
• Ability to work full time based on the position specifications.

Benefits

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help employees welcome new additions.
• Subsidized all-in-one subscriptions to support fitness, mindfulness, nutrition, and sleep goals.
• Company-paid counseling for assistance with mental health, stress management, and work-life balance.
• Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for visits to Globe Life Field.