Executive Assistant - Office of the Staff Judge Advocate, Offutt AFB, NE

This position is contingent upon bid award and requires U.S. citizenship. Must possess an active security clearance Tier 3 (T3), Secret, and/or be able to obtain a Secret clearance.

About the role

The Executive Assistant will support the Office of the Staff Judge Advocate with high-level executive, administrative, and legal office support by managing front-office operations, coordinating schedules and correspondence for senior legal leadership, facilitating client intake and communication, and ensuring accurate, timely handling of legal documents, records, and mission-critical workflow in a fast-paced military justice and legal services environment.

Schedule

Full-time, 40 hours per week. Working hours are Monday through Friday, 0730-1630, excluding federal holidays.

Pay

Total compensation: $43.00 per hour.

Benefits

• Health, dental, and vision insurance
• Up to 80 hours of paid time off per year (accrues from day of hire)
• Up to 56 hours of sick leave per year (accrues from day of hire)
• Eleven paid federal holidays

Qualifications

• Associate's Degree in any field
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• At least one year of experience in clerical or data entry in an office setting
• One year of experience working in a military environment
• Fluent in English (reading, writing, speaking, and comprehension) to communicate effectively with customers and staff

Responsibilities

• Apply basic principles, concepts, and practices of the occupation to perform administrative tasks in support of the 55th Wing Office of the Staff Judge Advocate
• Demonstrate proficiency in Office Suite programs (Outlook, Excel, PowerPoint, Word, TEAMS) to support office operations and produce documents such as emails, letters, reports, and spreadsheets
• Apply knowledge of administrative information management, office practices, techniques, procedures, and military protocol guidelines
• Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion
• Communicate effectively, both orally and in writing, to provide clear information
• Serve as the primary point of contact between leadership and external agencies
• Track deadlines, deliverables, and other matters requiring timely completion
• Manage calendars, scheduling, and meeting coordination
• Prepare, edit, and maintain emails, written correspondence, documents, reports, presentations, and briefing materials
• Answer phone, email, and in-person inquiries
• Attend meetings and conferences, following up with leadership as requested
• Handle sensitive personnel documents in accordance with applicable laws and guidance
• Scan, upload, and maintain electronic records
• Maintain professional partnerships with installation and community agencies