Executive Assistant- Office of the Labor Commissioner

About the role

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens.

The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops.

Job Summary

An Executive Assistant provides advice, staff assistance and administrative support to the Director of an agency. Work of this class involves no supervisory duties or responsibilities. Incumbents receive managerial direction from the Director.

Responsibilities

• Assists the Director and the Deputy Director in formulating and implementing administrative policies, practices, procedures and long-term goals for the agency.
• Performs confidential and special projects and researches and prepares reports and correspondence for the Director’s signature.
• Directs and monitors the execution of decisions and policies of the Director and interprets decisions and policies for subordinate agency staff.
• Investigates and resolves confidential or sensitive administrative problems, complaints and situations at the request of the Director.
• Ensures adherence to laws, regulations, program policies and guidelines utilized by or impacting the department.
• Attends confidential administrative and operational meetings; organizes, coordinates and monitors the implementation of resultant actions, resolutions and administrative decisions.
• Assists high-level agency managers in the implementation and coordination of the administrative aspects of planning projects and programs.
• Accompanies the Director to public and governmental meetings and acts on meeting decisions and resolutions.
• Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to the superior's attention; provides information or answers to questions not requiring superiors' attention.
• Represents the Director at public and governmental meetings; reports on meetings to the Director.

Requirements

• Have a bachelor's degree from an accredited college or university.
• Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.
• Have a valid Maryland Class C Noncommercial driver's license or an equivalent driver’s license and be eligible to obtain a Baltimore City driver’s permit.

Skills

• Knowledge of the principles and practices of public administration.
• Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to handle confidential information with a high level of discretion.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Benefits

• Medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans.
• Wellness programs, support groups, and workshops.

Pay

Salary Range: $58,305.00 - $93,289.00 Annually

Schedule

Employees in this class work a conventional work week that may involve evening and weekend hours.