Executive Assistant - Office of CEO

Duties/Responsibilities

• Provide proactive, organized, and efficient administrative and executive support to the CEO.
• Organize the CEO's professional and personal administrative responsibilities, ensuring priorities are managed efficiently and confidentially.
• Manage complex calendars, scheduling meetings, appointments, travel, and other executive commitments while ensuring effective use of the CEO's time.
• Cook up all meeting logistics, including conference rooms, technology, catering, materials, and attendee communications.
• Prepare, organize, and distribute agendas, presentations, and supporting materials when needed.
• Record, prepare, and distribute accurate meeting minutes and maintain related documentation.
• Draft, proofread, and manage executive correspondence, reports, presentations, and other business documents.
• Maintain organized and confidential files, records, and documentation for executive activities.
• Screens and manages incoming phone calls, emails, visitors, and other communications, responding or redirecting inquiries as appropriate.
• Cook up executive travel arrangements, itineraries, and related logistics.
• Support executive projects and strategic initiatives by coordinating activities, tracking milestones, monitoring deadlines, and following up on action items.

Qualifications

• Bachelor’s degree in business, Communication, or related field of study or equivalent education and experience.
• 3+ years of executive administrative support experience supporting senior executives.
• Intermediate to advanced knowledge Microsoft Office suite, including Excel.
• Ability to exercise sound judgment and maintain confidentiality.
• Excellent written and verbal communication skills.
• Professional demeanor with excellent interpersonal skills.
• High-level problem-solving skills with the ability to multitask and prioritize.
• Well developed organizational skills with a high attention to detail.