Executive Assistant & Office Manager

About the role

Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Chicago.

Responsibilities

• Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects
• Aid in preparation and coordination of board materials, executive communications, and confidential business documentation
• Drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
• Provide administrative and operational support for strategic initiatives and special projects as needed
• Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise
• Operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure
• Demonstrate strong problem-solving skills with the ability to exercise independent judgment and discretion
• Show high level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
• Manage confidential executive or board-level communications
• Manage multiple concurrent tasks and deadlines

Requirements

• Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure
• Strong problem-solving skills with the ability to exercise independent judgment and discretion
• High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
• Experience supporting confidential executive or board-level communications
• Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred
• 5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
• Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
• Familiarity with office facilities management
• Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
• Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
• Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Strong organizational, scheduling, and coordination capabilities
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience preparing executive-level presentations and business documents

Skills

• Sound judgment
• Discretion
• Independent judgment
• Professionalism
• Emotional intelligence
• Confidentiality
• Problem-solving
• Attention to detail
• Follow-through
• Communication
• Organization
• Scheduling
• Coordination
• Microsoft Office Suite proficiency
• Executive-level presentation preparation

Benefits

• Multiple medical, dental, and vision insurance options
• 401(k) with employer matching
• Generous paid time off and paid holidays (plus 2 floating holidays to use your way)
• Disability, Life, and AD&D Insurance
• FSA and HSA options with employer contributions
• Tuition reimbursement — we invest in your growth
• Casual work attire — no suits required (unless that’s your thing)