Executive Assistant & Office Manager
for headings. Use - for any list of duties/requirements/benefits. Use
for prose. Remove boilerplate. Preserve all substantive info.
We need to parse the posting.
First part: About Kalepa description. That's not a section heading; we can include as a paragraph before sections? The instruction: "Do NOT repeat the job title as a heading (the page already shows it)". It doesn't forbid other content before sections. We can include a brief intro paragraph about Kalepa? The posting includes "About Kalepa:" which is a description. Should we include it? It's substantive. Probably include as a
before sections.
Then "About the role:" heading. Under that we have Base Salary, Location, Reports to, description. We need to put that under About the role section. Should we include Base Salary as part of Pay? There's a Pay section later. The posting includes Base Salary: $140,000–$170,000. Also later "What you'll get: Competitive salary (based on experience level)." So we have salary info. According to rules: include Pay section only if posting actually states them. It does state base salary range. So we should have a Pay section with that info. Also Schedule: location hybrid: at least three days per week in NYC office. Also mention flexibility for additional onsite coverage. So we can have Schedule section.
Benefits: they list many: Significant equity options package, 401(k) plan with employer contribution, Excellent benefits: 100% covered medical, vision, dental, etc., 20 days PTO, Global team offsites, Healthy living/gym stipend, Mobile phone bill stipend, Continuing education credits, Paid parental leave. So Benefits section.
Responsibilities: list under Key Responsibilities. We'll put those as
- .
Requirements/Qualifications/Skills: The posting has "About you:" which lists experience requirements. Could be considered Requirements. Also maybe Qualifications. We need to decide sections: The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should map content accordingly.
We have About the role (already). Responsibilities (Key Responsibilities). Requirements (maybe the "About you:" bullet list). Qualifications could be similar; but we might combine Requirements and Qualifications? Better to separate: Requirements = mandatory experience; Qualifications = maybe education? Not present. Skills = maybe proficiency with scheduling tools etc. The "About you:" includes many items: experience, track record, managing calendars, comfort supporting both business and personal, experience with office operations, polished manner, attention to detail, proficiency with scheduling tools, based in NYC area, flexibility, startup experience helpful. Could split into Requirements (5+ years experience, track record, managing calendars, comfort supporting both business/personal, experience with office ops, polished manner, attention to detail, proficiency with scheduling tools, based in NYC, flexibility). Skills could be "Strong proficiency with scheduling and productivity tools, interest in improving how work gets done." But that's overlapping.
We could make Requirements as the bullet list, and Skills as a separate subsection for tools etc. But we need to avoid thin sections. Perhaps combine Requirements and Qualifications into one section? But instruction says prefer a few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (which includes experience, qualifications, skills), Benefits, Pay, Schedule. That's 6 sections.
We must not create sections with filler like "commensurate with experience". We have concrete info.
Let's extract details.
About Kalepa paragraph: We'll include as a
before sections.
About the role: includes Base Salary, Location, Reports to, description of role. We'll put that as prose
maybe with
for bullet? Actually it's prose. We'll include as .
Responsibilities: list items under Key Responsibilities. We'll make
- each.
Requirements: list items under About you. We'll make
- .
Benefits: list items under What you'll get. We'll make
- .
Pay: Base Salary range: $140,000–$170,000. Also mention that final compensation may vary. We'll include as
.
Schedule: Hybrid: at least three days per week in NYC office. Also flexibility for additional onsite coverage and occasional time-sensitive support around travel and events. We'll include as
.
We must not include duplicated lines, boilerplate like EEO, navigation, cookie, legal, scam-warning. Not present.
Check for any repeated lines: The posting includes "The salary range listed is an estimate and will vary based on a variety of factors..." That's part of Pay section; we can include that as prose.
Now produce HTML.
We need to ensure we don't include markdown fences. Just raw HTML.
Let's craft.
Start with a
for About Kalepa.
Then
About the role
then with content.
Then
Responsibilities
then with li.
Then Requirements
then with li.
Then Benefits
then with li.
Then Pay
then .
Then
Schedule
then .
Make sure to preserve all substantive info.
Let's extract About Kalepa text:
"About Kalepa: Insurance is a $7T global industry built on professional labor: underwriting, claims, pricing, operations, and distribution. Kalepa is building AI that can perform that work. We create professional-grade AI systems for insurers: software that can read, reason, decide, and act inside real workflows and operate over long-time horizons. Kalepa begins by augmenting professionals with the tools to succeed at their jobs. That earns us the right to learn from real decisions, capture decision traces, and automate what can be automated successfully over time. Our products are already in production with leading insurers, driving measurable outcomes and expanding across functions. The opportunity is far broader than any single workflow: to build the AI operating system for decision-making across insurance. For people who want to work on AI that matters, in a sector where correctness, trust, and real-world impact count, Kalepa is just getting started. Kalepa is backed by leading investors such as IA Ventures and Inspired Capital, and our team brings experience from Facebook, Palantir, Google, Amazon, McKinsey, Mastercard, and Uber. Our Values (This is important): Many organizations have a dusty list of corporate values that no one ever follows. Kalepa is not one of those companies. Our values are designed to unlock the potential of our employees. Success at Kalepa is bred from five core principles: Hustle and Determination - We hire people who take full ownership of their craft and relentlessly pursue excellence with speed and determination. We choose the hard problems and do not give up. This is the foundation of how we work and how we win.Deliver Customer Impact - We're obsessed with customer impact. Every feature, every line of code, every decision is measured against one question: does this help insurers make better decisions? If it doesn't drive speed, accuracy, or profitability for our customers, we don't build it.Meritocracy - We're building something exceptional, and that requires exceptional people and ideas. We have a high bar but we reward excellence with rapid growth. If you're the best at what you do, you'll thrive here.Transparency - We value honest, transparent communication over politics. We challenge ideas, not people. We say what needs to be said, even when it's hard. This is how we solve problems fast and find the truth.Experiment Relentlessly - Many of the problems we face have never been solved before. We tackle them by testing quickly, measuring rigorously, and iterating until we find the path forward. Speed of learning is our advantage. In addition to our NY office, we have remote employees speaking 10+ languages across the globe. But we invest in bringing our people together both for regional meetups and global offsites (2021 - Playa Del Carmen | 2022 - Rome | 2023 - Buenos Aires | 2024 - Lisbon | 2025 - Cartagena). Kalepa's culture isn't for everyone, and that's ok. But for the people who are a fit, they can't imagine working elsewhere."
That's long but we keep it.
Now About the role: "Base Salary: $140,000–$170,00 Location: New York, NY - Hybrid: at least three days per week in our NYC office Reports to: CEO & Co-Founder Kalepa is hiring an Executive Assistant & Office Manager to support our CEO & Co-Founder and keep our NYC workplace running smoothly. You will own the details that protect the CEO's time: managing a changing calendar, coordinating travel, anticipating needs and resolving issues independently. Your primary executive support responsibility is to the CEO & Co-Founder, with occasional support for other team members as needed. The role includes both business and personal support. A personal issue can consume the same time and attention as a business issue, and you will bring the same judgment, discretion and follow-through to resolving both. You will also own day-to-day NYC office operations and partner with Operations and Marketing on events. You should take pride in providing highly polished, professional support and enjoy making a demanding schedule and busy workplace run well."
Note there is a typo: "$140,000–$170,00" missing a zero? It's "$170,00". We'll keep as is.
Now Responsibilities list:
- Calendar and meeting logistics: Own the CEO's calendar across business and personal commitments, manage scheduling across time zones, resolve conflicts and protect time for priorities. Confirm meeting details and ensure materials are ready.
- Travel and expenses: Arrange business and personal travel, build complete itineraries, anticipate complications and resolve last-minute changes. Keep expenses and supporting records accurate and organized.
- Personal support: Handle appointments, reservations, purchases, errands and other personal administrative matters as needed. Coordinate with service providers and take ownership of resolving issues that would otherwise require the CEO's time, exercising discretion and good judgment.
- Logistical coordination: Handle correspondence related to scheduling, travel, reservations, vendors and other logistical matters. Represent the CEO and Kalepa with exceptional professionalism in every interaction with customers, investors, candidates, colleagues and service providers.
- Office management: Own vendors, building coordination, supplies, meeting spaces, visitors and office spending within an agreed budget. Anticipate needs, resolve problems and create a welcoming, well-organized workplace.
- Events and team logistics: Partner with Operations and Marketing to plan and execute logistics for offsites, team gatherings, board meetings and other events. Coordinate venues, travel, catering and schedules, including the CEO's participation in commercial events.
- Employee and visitor experience: Coordinate onboarding equipment, access and first-day logistics with the relevant teams. Help visiting colleagues work effectively from NYC and support team milestones.
- Reliable systems and follow-through: Maintain useful checklists, track outstanding requests and see tasks through to resolution. Use approved AI and productivity tools to reduce repetitive coordination while handling confidential information carefully.
Now About you (requirements):
- 5+ years of experience supporting a CEO, founder or senior executive in a demanding, fast-moving environment.
- A track record of anticipating needs, making sound decisions independently and following through without repeated reminders.
- Experience managing complex calendars and travel, including competing priorities and last-minute changes.
- Comfort supporting both business and personal matters, with resourcefulness and a willingness
for prose. Remove boilerplate. Preserve all substantive info. We need to parse the posting. First part: About Kalepa description. That's not a section heading; we can include as a paragraph before sections? The instruction: "Do NOT repeat the job title as a heading (the page already shows it)". It doesn't forbid other content before sections. We can include a brief intro paragraph about Kalepa? The posting includes "About Kalepa:" which is a description. Should we include it? It's substantive. Probably include as a
before sections. Then "About the role:" heading. Under that we have Base Salary, Location, Reports to, description. We need to put that under About the role section. Should we include Base Salary as part of Pay? There's a Pay section later. The posting includes Base Salary: $140,000–$170,000. Also later "What you'll get: Competitive salary (based on experience level)." So we have salary info. According to rules: include Pay section only if posting actually states them. It does state base salary range. So we should have a Pay section with that info. Also Schedule: location hybrid: at least three days per week in NYC office. Also mention flexibility for additional onsite coverage. So we can have Schedule section. Benefits: they list many: Significant equity options package, 401(k) plan with employer contribution, Excellent benefits: 100% covered medical, vision, dental, etc., 20 days PTO, Global team offsites, Healthy living/gym stipend, Mobile phone bill stipend, Continuing education credits, Paid parental leave. So Benefits section. Responsibilities: list under Key Responsibilities. We'll put those as
- .
Requirements/Qualifications/Skills: The posting has "About you:" which lists experience requirements. Could be considered Requirements. Also maybe Qualifications. We need to decide sections: The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should map content accordingly.
We have About the role (already). Responsibilities (Key Responsibilities). Requirements (maybe the "About you:" bullet list). Qualifications could be similar; but we might combine Requirements and Qualifications? Better to separate: Requirements = mandatory experience; Qualifications = maybe education? Not present. Skills = maybe proficiency with scheduling tools etc. The "About you:" includes many items: experience, track record, managing calendars, comfort supporting both business and personal, experience with office operations, polished manner, attention to detail, proficiency with scheduling tools, based in NYC area, flexibility, startup experience helpful. Could split into Requirements (5+ years experience, track record, managing calendars, comfort supporting both business/personal, experience with office ops, polished manner, attention to detail, proficiency with scheduling tools, based in NYC, flexibility). Skills could be "Strong proficiency with scheduling and productivity tools, interest in improving how work gets done." But that's overlapping.
We could make Requirements as the bullet list, and Skills as a separate subsection for tools etc. But we need to avoid thin sections. Perhaps combine Requirements and Qualifications into one section? But instruction says prefer a few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (which includes experience, qualifications, skills), Benefits, Pay, Schedule. That's 6 sections.
We must not create sections with filler like "commensurate with experience". We have concrete info.
Let's extract details.
About Kalepa paragraph: We'll include as a
before sections. About the role: includes Base Salary, Location, Reports to, description of role. We'll put that as prose
maybe with
- for bullet? Actually it's prose. We'll include as
- each.
Requirements: list items under About you. We'll make
- .
Benefits: list items under What you'll get. We'll make
- .
Pay: Base Salary range: $140,000–$170,000. Also mention that final compensation may vary. We'll include as
. Schedule: Hybrid: at least three days per week in NYC office. Also flexibility for additional onsite coverage and occasional time-sensitive support around travel and events. We'll include as
. We must not include duplicated lines, boilerplate like EEO, navigation, cookie, legal, scam-warning. Not present. Check for any repeated lines: The posting includes "The salary range listed is an estimate and will vary based on a variety of factors..." That's part of Pay section; we can include that as prose. Now produce HTML. We need to ensure we don't include markdown fences. Just raw HTML. Let's craft. Start with a
for About Kalepa. Then
About the role
thenwith content. Then
Responsibilities
then- with li.
Then
Requirements
then- with li.
Then
Benefits
then- with li.
Then
Pay
then. Then
Schedule
then. Make sure to preserve all substantive info. Let's extract About Kalepa text: "About Kalepa: Insurance is a $7T global industry built on professional labor: underwriting, claims, pricing, operations, and distribution. Kalepa is building AI that can perform that work. We create professional-grade AI systems for insurers: software that can read, reason, decide, and act inside real workflows and operate over long-time horizons. Kalepa begins by augmenting professionals with the tools to succeed at their jobs. That earns us the right to learn from real decisions, capture decision traces, and automate what can be automated successfully over time. Our products are already in production with leading insurers, driving measurable outcomes and expanding across functions. The opportunity is far broader than any single workflow: to build the AI operating system for decision-making across insurance. For people who want to work on AI that matters, in a sector where correctness, trust, and real-world impact count, Kalepa is just getting started. Kalepa is backed by leading investors such as IA Ventures and Inspired Capital, and our team brings experience from Facebook, Palantir, Google, Amazon, McKinsey, Mastercard, and Uber. Our Values (This is important): Many organizations have a dusty list of corporate values that no one ever follows. Kalepa is not one of those companies. Our values are designed to unlock the potential of our employees. Success at Kalepa is bred from five core principles: Hustle and Determination - We hire people who take full ownership of their craft and relentlessly pursue excellence with speed and determination. We choose the hard problems and do not give up. This is the foundation of how we work and how we win.Deliver Customer Impact - We're obsessed with customer impact. Every feature, every line of code, every decision is measured against one question: does this help insurers make better decisions? If it doesn't drive speed, accuracy, or profitability for our customers, we don't build it.Meritocracy - We're building something exceptional, and that requires exceptional people and ideas. We have a high bar but we reward excellence with rapid growth. If you're the best at what you do, you'll thrive here.Transparency - We value honest, transparent communication over politics. We challenge ideas, not people. We say what needs to be said, even when it's hard. This is how we solve problems fast and find the truth.Experiment Relentlessly - Many of the problems we face have never been solved before. We tackle them by testing quickly, measuring rigorously, and iterating until we find the path forward. Speed of learning is our advantage. In addition to our NY office, we have remote employees speaking 10+ languages across the globe. But we invest in bringing our people together both for regional meetups and global offsites (2021 - Playa Del Carmen | 2022 - Rome | 2023 - Buenos Aires | 2024 - Lisbon | 2025 - Cartagena). Kalepa's culture isn't for everyone, and that's ok. But for the people who are a fit, they can't imagine working elsewhere." That's long but we keep it. Now About the role: "Base Salary: $140,000–$170,00 Location: New York, NY - Hybrid: at least three days per week in our NYC office Reports to: CEO & Co-Founder Kalepa is hiring an Executive Assistant & Office Manager to support our CEO & Co-Founder and keep our NYC workplace running smoothly. You will own the details that protect the CEO's time: managing a changing calendar, coordinating travel, anticipating needs and resolving issues independently. Your primary executive support responsibility is to the CEO & Co-Founder, with occasional support for other team members as needed. The role includes both business and personal support. A personal issue can consume the same time and attention as a business issue, and you will bring the same judgment, discretion and follow-through to resolving both. You will also own day-to-day NYC office operations and partner with Operations and Marketing on events. You should take pride in providing highly polished, professional support and enjoy making a demanding schedule and busy workplace run well." Note there is a typo: "$140,000–$170,00" missing a zero? It's "$170,00". We'll keep as is. Now Responsibilities list: - Calendar and meeting logistics: Own the CEO's calendar across business and personal commitments, manage scheduling across time zones, resolve conflicts and protect time for priorities. Confirm meeting details and ensure materials are ready. - Travel and expenses: Arrange business and personal travel, build complete itineraries, anticipate complications and resolve last-minute changes. Keep expenses and supporting records accurate and organized. - Personal support: Handle appointments, reservations, purchases, errands and other personal administrative matters as needed. Coordinate with service providers and take ownership of resolving issues that would otherwise require the CEO's time, exercising discretion and good judgment. - Logistical coordination: Handle correspondence related to scheduling, travel, reservations, vendors and other logistical matters. Represent the CEO and Kalepa with exceptional professionalism in every interaction with customers, investors, candidates, colleagues and service providers. - Office management: Own vendors, building coordination, supplies, meeting spaces, visitors and office spending within an agreed budget. Anticipate needs, resolve problems and create a welcoming, well-organized workplace. - Events and team logistics: Partner with Operations and Marketing to plan and execute logistics for offsites, team gatherings, board meetings and other events. Coordinate venues, travel, catering and schedules, including the CEO's participation in commercial events. - Employee and visitor experience: Coordinate onboarding equipment, access and first-day logistics with the relevant teams. Help visiting colleagues work effectively from NYC and support team milestones. - Reliable systems and follow-through: Maintain useful checklists, track outstanding requests and see tasks through to resolution. Use approved AI and productivity tools to reduce repetitive coordination while handling confidential information carefully. Now About you (requirements): - 5+ years of experience supporting a CEO, founder or senior executive in a demanding, fast-moving environment. - A track record of anticipating needs, making sound decisions independently and following through without repeated reminders. - Experience managing complex calendars and travel, including competing priorities and last-minute changes. - Comfort supporting both business and personal matters, with resourcefulness and a willingness
- .
Pay: Base Salary range: $140,000–$170,000. Also mention that final compensation may vary. We'll include as
- .
Benefits: list items under What you'll get. We'll make
. Responsibilities: list items under Key Responsibilities. We'll make
- each.
Requirements: list items under About you. We'll make