Executive Assistant/Office Executive Assistant & Office Manager to Founder at Leading AI Media & Events Company

Responsibilities

• Manage and prioritize the Founder's inbox(es), including drafting responses on his behalf and flagging what needs his attention.
• Support quarterly goal-setting and prioritization, helping translate a busy, multi-venture workload into clear next steps.
• Own office management for a growing SF office, including keeping the space organized and welcoming guests and visitors.
• Help plan and execute community events and dinners, ranging from intimate small-group gatherings to larger industry events.
• Provide light personal support as needed, including occasional errands and situations where personal and professional tasks overlap.
• Act as a trusted, detail-oriented right hand who helps keep the Founder and the broader team organized and on track.

Qualifications

• Genuine curiosity about and excitement for AI, this is one of the most talked-about brands in the space, and that should feel like a real perk of the role rather than an afterthought.
• Previous experience supporting a founder or executive in a fast-paced, resource-lean environment is a plus, though driven and detail-oriented candidates earlier in their careers are also encouraged to apply.
• Highly organized and proactive, with the ability to manage multiple inboxes and competing priorities without missing a beat.
• Comfortable operating with ambiguity and scrappiness, this is an early-stage, do-it-yourself environment without a lot of formal process or infrastructure in place yet.
• Strong written and verbal communication skills, with the ability to interface professionally with high-profile external contacts.
• Proficient with AI tools such as ChatGPT or Claude, and generally comfortable with tools like Slack, Notion, and Google Workspace.
• Able to work in office a minimum of 2 days/week in San Francisco, with flexibility beyond that.

Pay

140-180K+ DOE + equity, discretionary bonus, 401K in progress, and flexible PTO.

Schedule

This is a hybrid role based in San Francisco, with a minimum of 2 days/week in office.