Executive Assistant/Office Coordinator

About the role

Our client, a growing venture capital firm, is seeking an Executive Assistant/Office Coordinator to provide administrative support to two senior investment professionals while helping oversee day-to-day office operations. This role combines calendar and travel coordination with expenses, visitor support, office organization, and other administrative needs in a busy, changing environment.

Responsibilities

• Managing calendars, travel arrangements, and expense reporting for two senior professionals
• Coordinating highly detailed financial transactions and related administrative processes
• Welcoming visitors and ensuring conference rooms are prepared
• Maintaining office and kitchen supplies and overseeing inventory
• Assisting with meeting logistics and keeping schedules running smoothly
• Providing backup support for company events and event space needs
• Handling changing priorities and additional office coordination responsibilities as needed

Requirements

• 2+ years of administrative experience with the ability to handle both executive support and office coordination
• Experience working in a fast-paced environment with frequently shifting priorities
• Outstanding accuracy and attention to detail
• Strong organizational and time-management skills
• A flexible, service-oriented approach to supporting executives, colleagues, and visitors
• Ability to commute reliably for a five-day in-office schedule
• Degree required

Benefits

• 100% individual health coverage
• Three weeks of vacation
• Medical, dental, and vision insurance
• Federal and state leave programs as required by applicable regulations

Pay

$85,000 per year

Schedule

Full-time, five days per week in-office

Location

Greater Boston