Executive Assistant / Office Coordinator

About the Role

My client is looking for an experienced, organized, accountable Project Coordinator / Field Operations Coordinator to help manage multiple active construction and property-improvement projects. This is a key leadership position for someone who understands field operations and can keep crews, materials, equipment, subcontractors, customers, and schedules organized.

Responsibilities

• Coordinate approximately 3-5 active projects at a time
• Review upcoming work and prepare daily/weekly production plans
• Coordinate crews, Project Leads, equipment, materials, and subcontractors
• Confirm jobs are ready before crews are dispatched
• Maintain communication with customers throughout production
• Visit jobsites and help solve field problems
• Hold Project Leads accountable for quality, production, documentation, and clean-up
• Verify Jobber notes, photos, measurements, and project updates are complete
• Help coordinate material purchasing and deliveries
• Identify delays or problems before they become emergencies
• Plan the following workday before the current day ends
• Work closely with the owner and office team

Ideal Candidate

• Construction, excavation, landscaping, hardscaping, marine/seawall, or general contracting experience
• Prior foreman, superintendent, project coordinator, or project management experience
• Strong leadership skills
• Comfortable holding employees accountable
• Excellent organization and communication
• Comfortable using smartphones, Jobber, photos, texts, email, and digital documentation
• Valid driver's license
• Dependable and professional