Executive Assistant / Office Coordinator

About the role

We’re looking for a highly organized, energetic, and proactive Executive Assistant / Office Coordinator to join a growing company and help keep both the office and executive team running smoothly. This role is approximately 70% office coordination and 30% executive support. Location: On‑Site. Growth opportunity: potential to grow into a larger operations role.

Responsibilities

• Attend meetings, take notes, and track action items and follow-ups
• Make sure team members stay on top of assigned tasks and deadlines
• Follow up internally to keep projects and responsibilities moving
• Serve as a first point of contact when employees have day-to-day questions or issues
• Resolve straightforward problems independently and escalate larger issues when necessary
• Coordinate meetings and internal schedules
• Help organize vendors, services, supplies, and other office needs
• Keep information organized and make sure things don't fall through the cracks
• Support general office coordination as the company continues to grow
• Calendar and meeting management
• Scheduling meetings and coordinating follow-ups
• Light email management
• Researching vendors, services, companies, or other information as needed
• Reaching out to business contacts and coordinating introductions or meetings
• Helping track executive priorities and outstanding tasks
• Occasionally attending trade shows or industry events and helping track contacts and follow-ups
• Handling miscellaneous projects and requests as they arise

Requirements

• Extremely organized and naturally good at keeping track of details
• High-energy, proactive, and motivated
• Friendly, polished, and professional
• Comfortable communicating with different personalities across an organization
• Able to follow up with people confidently and respectfully
• Resourceful — when something needs to get done, you figure out how to get it done
• Comfortable juggling multiple priorities without becoming overwhelmed
• Dependable and accountable
• Comfortable working directly with senior leadership
• Interested in learning how a growing business operates
• Ambitious and looking for an opportunity to grow rather than simply clock in and out
• Some prior professional office experience is preferred (attitude, organization, judgment, work ethic, and potential are prioritized)

Pay

Approximately $65,000

Schedule

Full-Time