Executive Assistant - Office & Admin Specialist Principal

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, navigation, legal, EEO, etc. Also remove duplicated lines, application instructions. Keep substantive info. We need to parse the posting. Key info: - Working Title: Executive Assistant (but we should not repeat job title as heading) - Job Class: Office & Administrative Specialist, Principal - Agency: MNsure - Job ID: 96997 (metadata, not heading) - Location: St. Paul - Telework Eligible: Yes - Full/Part Time: Full-Time - Regular/Temporary: Unlimited - Who May Apply: Open to all qualified job seekers - Date Posted: 09/12/2026 - Closing Date: 09/21/2026 - Hiring Agency/Seniority Unit: MNsure / MNsure - AFSCME - Division/Unit: MNsure / MNsure Legal & Compliance - Work Shift: Day Shift - Work Hours: 8:00am - 4:30pm - Days of Work: Monday - Friday - Travel Required: No - Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually - Classified Status: Classified - Bargaining Unit/Union: 206 - Clerical/AFSCME - Work Area: MNsure - FLSA Status: Nonexempt - Re-Posting: Yes - Designated in Connect 700 Program for Applicants with Disabilities: Yes - MNsure is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MNsure does not participate in E-Verify. - Telework details: eligible for telework for applicants who reside in Minnesota (or a bordering state within 50 miles of the office location). Employees living within 50 miles of the office location listed above may be required to work in the office at least 50% of the time each month. For those who live more than 50 miles away, with supervisory approval and satisfactory job performance are eligible to telework up to 100% of the time. - The work you'll do is more than just a job... (some generic mission statement) - The Executive Assistant provides high-level administrative, scheduling, communication, and organizational support to the MNsure Executive Team. This role serves as a key liaison between MNsure leadership and internal/external partners, ensuring smooth operations, timely communication, and effective coordination across the agency. The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment. The incumbent also supports MNsure’s Board of Directors by preparing materials, attending meetings, and taking accurate minutes. - Then bullet list of duties: - Provide confidential executive support to MNsure leadership. - Manage complex calendars, schedule meetings, and coordinate logistics. - Draft, edit, and prepare correspondence, reports, presentations, and meeting materials. - Monitor and triage executive email; prioritize and draft responses. - Track deadlines, assignments, contracts, and follow-up items for the Executive Team. - Serve as liaison with internal staff, state agencies, federal partners, and stakeholders. - Attend meetings and prepare accurate minutes. - Support MNsure Board of Directors meetings and workgroups. - Coordinate special projects, events, and agency-wide initiatives. - Assist with onboarding/offboarding and HR-related administrative tasks. - Develop and improve administrative procedures and processes. - Minimum Qualifications: Three (3) years of administrative experience performing executive-level or advanced administrative support, including: - Executive support — managing complex calendars, meetings, logistics, and confidential information. - Professional communication — drafting, editing, and preparing clear, accurate correspondence and meeting minutes. - Procedure development — creating or improving administrative processes, workflows, or guidelines. - Stakeholder communication — interacting with staff, leadership, agencies, vendors, and the public with tact and professionalism. - Records management — organizing, maintaining, and retrieving electronic and physical documents. - Spreadsheet skills — using Excel/Google Sheets to track data, deadlines, or assignments. - Word processing — preparing and finalizing grammatically correct documents, reports, and communications. - Preferred Qualifications: Two years of executive-level administrative support for senior leadership. - Experience in a state agency or public-sector environment. - Experience working with public partners, stakeholders, or vendors. - Experience with records management, contract tracking, or fiscal/administrative procedures. - Experience supporting board or committee meetings, including minute-taking. - Additional Requirements: To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. - How To Apply: instructions (should be removed) - Contact: info (should be removed) - About MNsure: description (maybe we can include as "About the role"? Actually "About MNsure" is about agency; could be part of "About the role"? Might be considered boilerplate? It's substantive about agency but not about role. The instruction says we should include sections only when posting has real specific content for it. Could include a short paragraph about MNsure under maybe "About the role" or separate? The headings list includes "About the role". We could put the description of MNsure under "About the role". However the instruction says do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it. So we can include a short paragraph with metadata like location, telework, schedule, etc. Possibly under a heading like "About the role" we can include description of role and agency. We need sections: maybe "Responsibilities", "Minimum Qualifications", "Preferred Qualifications", "Benefits", "Pay", "Schedule". Also maybe "Telework" could be part of Schedule? But schedule is separate: Work Hours, Days of Work, etc. We have schedule info: Work Hours: 8:00am - 4:30pm, Days of Work: Monday - Friday, Travel Required: No. Also telework details. So we can put schedule info under a

Schedule

with

• items. Pay: Salary Range given. So we can have

  Pay

  with

  maybe. Benefits: there is a Benefits section with list of benefits. So we include that. Responsibilities: the bullet list of duties. Requirements: maybe combine Minimum Qualifications and Additional Requirements? The instruction says use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can have "Requirements" for minimum qualifications, "Preferred Qualifications" maybe as separate heading? The list includes Qualifications as a heading; we could have "Qualifications" for minimum, and maybe "Preferred Qualifications" as a subheading? But we only allowed headings from list; we could still use

  Qualifications

  for minimum, and maybe another

  Preferred Qualifications

  though not in list but could be okay? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exhaustive; we can use other headings if needed? It says "use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect only those headings. But we could still include "Preferred Qualifications" under Qualifications as part of same section? Might be better to have "Qualifications" covering both minimum and preferred, with sub-bullets labeled. However we need to preserve all substantive information; we can include both minimum and preferred under Qualifications with headings inside? But we cannot add extra headings beyond

  . Could use

  with bold? But better to keep as

  Qualifications

  and then within that have two
  lists: one for Minimum Qualifications, one for Preferred Qualifications, each preceded by a

  describing. Similarly, Skills could be separate but we have skills listed in qualifications (spreadsheet, word processing). Could combine. We also have "About the role" could include description of role and agency. We need to strip boilerplate: EEO, equal opportunity, scam warning, application instructions, contact info, etc. Also remove duplicated lines. Let's craft HTML. Structure:

  About the role

  Executive Assistant providing high-level administrative, scheduling, communication, and organizational support to the MNsure Executive Team. Serves as a key liaison between MNsure leadership and internal/external partners, ensuring smooth operations, timely communication, and effective coordination across the agency. Also supports MNsure’s Board of Directors by preparing materials, attending meetings, and taking accurate minutes. MNsure is Minnesota's official health insurance marketplace created through the Patient Protection and Affordable Care Act.

  Maybe include location, telework, etc in About the role? Could but we have Schedule section. Better to put location/telework in About the role? But schedule section will cover work hours and days; telework details could be in Schedule as well. Let's decide: About the role: description of role and agency. Responsibilities: bullet list of duties. Qualifications: include Minimum and Preferred. Benefits: list. Pay: salary range. Schedule: work hours, days, travel, telework details. We need to ensure we don't include filler like "commensurate with experience". Not present. Now craft. We need to use
  • for any list of duties/requirements/benefits. For Qualifications, we have two lists; we can wrap each in
    . We'll need to include the Additional Requirements about resume formatting; that is a requirement but not a qualification; could be placed under Requirements heading? But we don't have Requirements heading; we could put under Qualifications as a note. But the instruction says use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we could have a

    Requirements

    for Additional Requirements (resume formatting) and maybe also include Minimum Qualifications there? However Minimum Qualifications are definitely qualifications. Might be better to have Requirements for minimum qualifications and Qualifications for preferred? But ambiguous. Given the examples, they likely expect Requirements for mandatory qualifications, Qualifications for preferred or skills. But we can decide. Let's allocate: -

    Requirements

    : Minimum Qualifications (3 years experience, bullet list). -

    Qualifications

    : Preferred Qualifications (2 years experience, bullet list) plus Additional Requirements (resume formatting) maybe as a note. -

    Skills

    : maybe we could list specific skills like spreadsheet, word processing, etc. But those are already in Minimum Qualifications. Could combine. But to avoid thin sections, maybe we just have Requirements (minimum) and Qualifications (preferred + additional). Skills could be omitted. But we need to include all substantive info; we can include skills within Qualifications. Let's do:

    Requirements

    Minimum qualifications:

    • Three (3) years of administrative experience performing executive-level or advanced administrative support, including:
    • Executive support — managing complex calendars, meetings, logistics, and confidential information.
    • Professional communication — drafting, editing, and preparing clear, accurate correspondence and meeting minutes.