Executive Assistant (Non-Merit)

Advertisement Closes 11/3/2026 (11:59 PM ET) 2605472 Executive Assistant (Non-Merit) Employment Type EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency General Government Cabinet | Executive Branch Ethics Commission Location 1025 Capital Center Drive Suite 104 Frankfort, KY 40601 USA Description The Executive Branch Ethics Commission is an independent state agency that oversees ethical conduct for elected officials, officers, and employees within Kentucky's executive branch. Our mission is to promote public confidence in the government of the Commonwealth and its employees. Our office is located at 1025 Capital Center Dr, Suite 104, Frankfort, KY. The Executive Assistant assists the Executive Director with general office support and maintains the legal and administrative records of the Ethics Commission as well as maintaining and updating the office calendar and staff directory. This position requires a candidate who is detail-oriented, highly organized, and capable of efficiently managing multiple priorities in a regulatory environment. The Executive Assistant serves as Legal Secretary to the Commission which includes: Organizing the Commission meetings. Preparing the final Commission Agenda. Operating the JAVS videoconferencing recording system and the Zoom system during meetings and hearings. Preparing the Minutes of Commission meetings for review by the Executive Director. Processing and finalizing cases after each meeting. Including correspondence, legal documents and certified mailings. Preparing and processing travel vouchers for Commission members. Receiving, processing, and auditing the settlements and fines assessed by the Commission. The Executive Assistant also assists the Commission’s legal staff and investigative staff with various duties consisting of: Drafting, preparing, and proofreading legal documents related to actions before the Commission. Also similarly assists with actions before hearing officers and in the court system. Monitors filing deadlines for staff. Proficient in office systems including Word, Adobe, etc. Maintaining the office mail log and reviewing correspondence for proper distribution of mail. Responsible for the maintenance and management of case updates into the ProLaw system and the Commission’s shared drive system. Preparing and organizing case reports, data compilation, and auditing of filings and Settlement fines. Assist with litigation preparation, as needed. Liaison with the Commission’s hearing officers. Responds to requests for logistical information by the hearing officers and attorneys. Minimum Requirements EDUCATION: NONE EXPERIENCE, TRAINING, OR SKILLS: NONE Substitute EDUCATION for EXPERIENCE: NONE Substitute EXPERIENCE for EDUCATION: NONE SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE If you have questions about this advertisement, please contact Susan Clary at Susan.Clary@ky.gov or 502-892-3400. An Equal Opportunity Employer M/F/D