Executive Assistant - New York, NY

Job Title: Executive Assistant Contract Duration: 12 months Location: New York, NY -This role will be fully on-site-; 1-2 rounds of interviews, both in-person-- Non-Financial Risk Technology provides operational controls and surveillance capabilities to enhance the firm's resilience to threats and fraudulent behavior. Our support for critical business functions extends to archival & records management, business continuity planning and due diligence investigations. Job Responsibilities: As an administrative assistant, you'll be expected to provide administrative support to senior members of the super department and perform the following duties: - Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information - Understand the important clients/colleagues of each manager, take accurate messages, and stay informed of the manager's whereabouts - Interface with various departments to collect information, respond to requests and obtain services on behalf of managers - Maintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences - Plan and organize internal events, event registrations, conference room reservations, multimedia support, and catering requests - Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters) - Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current. - Create, edit, and format documents using Microsoft Office Suite and Adobe Pro - Help manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites. - Support organization by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitors and handling all incoming/outgoing mail and packages. - Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed Role will require in office attendance at least 3 days/week Qualifications: - Experience supporting multiple senior professionals including heavy calendars management and phone coverage - Must be flexible covering different managers as group grows or changes - Experience working in the financial services industry preferred - College Degree Preferred (or 5 years of relative corporate experience preferred) - Excellent communication, writing, judgment, and problem-solving skills - Strong attention to detail as well as solid organization/time management skills - Must be an enthusiastic and positive team player who is willing to help and work well with others - Able to work in a fast-paced environment and handle multiple tasks concurrently - Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts - Knowledge of O365 and Microsoft Teams a plus - Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements - Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus - Solid typing skills