Executive Assistant New Los Angeles, CA

Provident Financial Management is a premier business management firm based in Los Angeles, specializing in comprehensive tax, accounting, and financial management services for entertainers, musicians, and other high-net-worth clients. We deliver exceptional client service while maintaining the highest standards of professionalism, discretion, and integrity.

About the role

We are seeking an organized, proactive, and detail-oriented Executive Assistant to support senior leadership and contribute to the day-to-day operations of our growing firm. This individual will play a key role in ensuring administrative processes run efficiently while providing exceptional support in a fast-paced, client-focused environment. This position is based in our Los Angeles office and requires on-site attendance Monday through Friday.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Arrange domestic and international business travel, including flights, hotels, and transportation
• Track, prepare, and submit expense reports
• Prepare, edit, and format correspondence, agreements, and other business documents
• Maintain electronic and physical filing systems, including scanning and document organization
• Prepare and maintain Excel reports and spreadsheets
• Manage incoming mail and distribute correspondence appropriately
• Utilize DocuSign and ShareFile for document preparation, execution, and file management
• Enter and maintain employee timesheets
• Manage office subscriptions and recurring administrative tasks
• Assist with client billing and invoicing
• Process wire transfer requests
• Track continuing professional education (CPE) hours and professional license renewals
• Provide professional client service and maintain regular communication with clients and business partners
• Perform additional administrative and operational duties as needed to support leadership and the broader team

Requirements

• 3+ years of executive or administrative assistant experience in a professional services environment preferred
• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
• Excellent organizational and time management skills with the ability to prioritize competing responsibilities
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Ability to exercise sound judgment and maintain strict confidentiality
• Comfortable working in a fast-paced environment with changing priorities
• Professional demeanor with strong interpersonal skills and the ability to work effectively with individuals across all levels of the organization
• Experience with DocuSign and ShareFile is preferred
• Notary Public certification is a plus, but not required

The ideal candidate is highly organized, adaptable, and thrives in a dynamic environment. They enjoy being the go-to person for administrative support, are comfortable managing multiple projects simultaneously, and take pride in producing high-quality work.

Pay

The annualized base pay range for this exempt role is $85,000–$100,000. Actual base pay may vary based on experience, expertise, geographic location, and skill set. The base pay is one component of a total compensation package that may also include an annual cash bonus and comprehensive benefits.

Benefits

• Medical, dental, and vision insurance
• Life insurance
• 401(k) retirement plan

Schedule

Standard business hours are 8:00 a.m. – 5:00 p.m., with some flexibility available.