Executive Assistant - Neuroscience Institute - AGH - FT

About the role

This job provides professional, administrative, and secretarial support to the leadership team; facilitates an effective overall working relationship with management throughout the System and with external contacts.

Responsibilities

• Manages calendars and schedules meetings.
• Performs various typing, initiates correspondence, maintains files, and makes travel arrangements.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes.
• Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Qualifications

• Minimum High school diploma or GED.
• 3 to 5 years’ administrative support experience.
• Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.
• Preferred Associate’s Degree.