Executive Assistant - Neonatology

Responsibilities

• Support and comply with all standards for UPHS licensure; to include JCAHO, State and any other licensing agencies.
• Complete all annual in-service programs and other compliance requests either online, in person, and/or in writing as established by UPHS and Department policies.
• Manage the routine operation of the Chair’s Suite, which includes oversight of the administrative support staff of the Vice Chairs and Executive Leadership.
• Achieve efficient operations, including adequate coverage as appropriate.
• Evaluate performance.
• Manage and maintain complex calendars of the Chair, COO, COSSchedule and arrange all associated details for large and small meetings and events, making decisions based on working knowledge of responsibilities and priorities of executives.
• Coordinate travel arrangements.
• Develop itineraries.
• Process reimbursements and payments.
• Manage incoming calls and email.
• Collect and compile data, statistics and other materials accurately for reports, budgets, correspondence, etc.
• Research available sources thoroughly to gather requested or needed information.
• Prepare, edit, and distribute various materials.
• Compose and prepare correspondence for signature, using correct grammar and format, and meeting content requirements.
• Maintain files and records.

Qualifications

• Bachelor of Arts or Science (Required)
• 3-5 years’ minimum experience providing administrative support to management, preferably in a university or academic medicine environment.