Executive Assistant

Responsibilities

• Serve as a trusted partner to executive leadership, anticipating needs and managing competing priorities with minimal oversight
• Maintain complex calendars, coordinate meetings, and manage travel logistics across multiple time zones
• Track action items, project timelines, and critical deliverables, ensuring consistent follow-up and accountability
• Facilitate timely and professional responses to key inquiries, maintaining high standards of communication
• Handle sensitive information—including financials, claims data, and client communications—with absolute confidentiality and discretion
• Maintain professionalism in all interactions, both internally and externally, representing executive leadership with integrity and sound judgment
• Compile and analyze reports related to underwriting performance, loss ratios, renewals, and claims activity
• Support preparation of presentations and dashboards used for executive reviews and operational decision-making
• Identify trends or red flags in reports and flag them for leadership attention
• Track critical touchpoints such as renewals, client meetings, and follow-ups to ensure timely outreach and continuity

Requirements

• 3–5 years of experience as an Executive Assistant, preferably within the Property & Casualty insurance industry
• Strong understanding of insurance operations, particularly in underwriting, claims, and broker/client engagement
• Demonstrated ability to manage confidential information with integrity and discretion
• Proactive mindset with the ability to anticipate needs and take initiative
• Strong organizational and time management skills; comfortable handling shifting priorities
• Bachelor’s degree in Business, Insurance, Communications, or a related field
• Experience preparing reports or presentations for executive-level stakeholders
• Familiarity with insurance CRM systems and reporting platforms