Executive Assistant

Key Responsibilities

• Manage complex calendars, meetings, and appointments across multiple time zones
• Cook up detailed itineraries for domestic travel
• Prepare agendas, presentations, reports, and briefing materials
• Screens and prioritizes incoming communications and correspondence
• Draft emails, memos, and other professional communications on behalf of executives
• Support payor contracting initiatives
• Operational & Administrative Management
• Track action items and ensure follow-through on key initiatives
• Support board meetings and leadership meetings (materials, logistics, etc.)
• Aid with budget tracking, expense reporting, and invoice processing
• Cook up cross-functional projects and internal communications
• Maintain confidential records and sensitive information
• Strategic & Cross-Functional Support
• Act as liaison between executives and internal/external stakeholders
• Support special projects and strategic initiatives
• Improve administrative systems and workflows
• Aid with event planning and company meetings

Qualifications

• 5+ years of experience supporting senior executives
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Advanced proficiency in Microsoft Office
• Ability to manage multiple priorities with minimal supervision

PREFERRED EXPERIENCE

• Experience supporting C-suite executives
• Experience in Healthcare
• Bachelor’s degree or equivalent experience

Key Competencies

• Proactive problem-solving
• Sound judgment and decision-making
• Attention to detail
• Adaptability and flexibility
• Professional presence and emotional intelligence

BENEFITS

• Health Coverage
• Wellness Made Affordable
• Smart Spending
• Work-Life Balance
• Career Development