Executive Assistant, Men's Basketball

About the Role

Provide professional executive-level management for the Men’s Basketball Head Coach and support the overall operations of the Men’s Basketball program. Exercise independent judgment, leadership, and discretion in managing executive priorities, supervising the flow of information, coordinating projects, and overseeing the internal operations of the Head Coach’s Office. Facilitate communication to and from the Head Coach’s Office, perform analysis of complex issues to support organizational decision-making, and coordinate staff meetings, information sessions, and trainings.

Assist with key operational functions of the Men’s Basketball program, including team travel coordination, alumni relations, basketball camp administration, and ticketing initiatives, while collaborating with internal and external stakeholders to ensure efficient program operations. All responsibilities will be performed in accordance with the policies and procedures of the Athletics Department, University, state, Conference, and NCAA. The position will serve as a member of the department’s Senior Staff and perform other duties and special events as assigned by, and in conjunction with, the Athletics Executive Team and Men’s Basketball Sport Administrator(s).

Responsibilities

• Process and handle confidential information with discretion.
• Organize, prioritize, and manage multiple responsibilities and tasks in a fast-paced environment.
• Perform analysis of complex issues to support organizational decision-making.
• Coordinate staff meetings, information sessions, and trainings.
• Assist with team travel coordination, alumni relations, basketball camp administration, and ticketing initiatives.
• Collaborate with internal and external stakeholders to ensure efficient program operations.
• Overcome obstacles with cooperation among team members, build consensus, and foster harmonious relations.
• Work with customized databases and technology, and conduct internet research.
• Multitask and process data quickly with a high level of accuracy.
• Work long and odd hours, including weekends and holidays, during events and camps/clinics.
• Travel for various team activities, including away games (up to 10% of the time).

Requirements

• Bachelor's degree or equivalent work experience and training.
• Valid California noncommercial Class C driver’s license upon hire and maintained throughout employment.
• Satisfactory driving record (subject to California DMV "Pull Notice System").
• Completion of a satisfactory background investigation and Live Scan background check prior to employment.
• Designation as a mandatory reporter under CANRA (Child Abuse and Neglect Reporting Act); must sign the "Statement Acknowledging Requirement to Report Child Abuse."

Skills

• Excellent administrative, organizational, and communication skills.
• Strong analytical, critical thinking, and problem-solving skills.
• Ability to work independently and within diverse teams while treating everyone with respect.
• Knowledge of budget control methods, policies, and procedures.
• Knowledge of generally accepted accounting procedures and principles.
• Working knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook).

Pay

UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure, and certifications, among other business considerations. Salary offers at the top of the range are not common.

Benefits

Benefits start on day one. Visit UC Benefit package to discover available benefits and UC Total Compensation Estimator to calculate total compensation value with benefits.