Executive Assistant - Medical Practice

Benefits: 401(k) matchingBonus based on performanceDental insuranceHealth insuranceTraining & developmentVision insurance Allied Health Solutions Medical Group is seeking an exceptional Executive Assistant to provide high-level administrative support to a physician who owns and operates a successful medical clinic and Independent Physician Association (IPA). This is a critical position for someone who is highly organized, detail-oriented, proactive, and able to manage multiple priorities with professionalism and discretion. The Executive Assistant will work closely with the physician and other executive staff to support both daily medical practice operations and strategic business initiatives, including the development of new healthcare programs and organizational systems. This is an excellent opportunity to work alongside a physician leader and senior executives in a medical practice setting and play an integral role in the continued growth of a healthcare organization. Primary Responsibilities Executive & Administrative Support Prepare professional correspondence, reports, presentations, and meeting materialsOrganize and maintain confidential medical, business, personal and administrative recordsCoordinate projects and ensure timely follow-up on assignmentsAnswer and direct phone calls, emails, and other communications professionallyMaintain organized electronic and paper filing systemsAssist with data entry, document preparation, and record managementManage the physician's calendar, meetings, appointments, and scheduling Medical Practice Support Assist with medical administrative operationsCoordinate with clinic staff, vendors, and healthcare partnersHelp improve office workflows and administrative processesMaintain compliance with confidentiality and HIPAA requirementsSupport physician leadership in daily clinic operations Executive Project Management Assist in developing new healthcare programs and operational initiatives using AI technologyResearch healthcare-related topics and prepare summariesTrack deadlines and project milestonesHelp organize meetings, agendas, and follow-up action itemsCreate efficient systems to improve organization and productivity Personal Executive Assistance Organize personal and household recordsManage important documents, files, and digital recordsCoordinate appointments, reminders, and schedulesAssist with administrative errands and special projects as needed Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Healthcare Administrator, or similar roleExperience working in a medical office, healthcare organization, physician practice, or hospital strongly preferredExceptional organizational skills with outstanding attention to detailAbility to prioritize multiple responsibilities in a fast-paced environmentExcellent written and verbal communication skillsProfessional, dependable, and able to maintain strict confidentialitySelf-motivated with strong problem-solving abilitiesComfortable working independently with minimal supervisionProficient in: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Adobe Acrobat, Google Workspace, Digital filing and organization platformsExperience with electronic medical records (EMR/EHR) systems is a plusValid driver's license and reliable transportation for occasional business errands preferred Ideal Candidate We are looking for someone who is: Extremely detail-orientedHighly organized and process-drivenProfessional and trustworthyAble to anticipate needs before they ariseComfortable supporting a physician executiveInterested in healthcare administration and practice managementPassionate about helping improve patient care through strong organizational supportAble to maintain complete confidentiality and exercise sound judgment Compensation & Benefits Starting pay of $27.00 per hour, with opportunities for advancement based on performance and experienceFlexible schedulingOpportunity for professional growth within a growing healthcare organizationWork directly alongside an experienced physician and healthcare executiveMeaningful role with opportunities to contribute to healthcare program development and organizational improvement If you are an organized professional who thrives in a fast-paced healthcare environment and wants to make a meaningful impact, we encourage you to apply.