Executive Assistant, Life Sciences - Indianapolis Health

About the role

Milliman’s Indianapolis Health practice is seeking an experienced Executive Assistant to provide high-impact administrative and operational support to our Life Science team leadership.

Responsibilities

• Partner with leaders and teammates to anticipate needs, handle sensitive information with discretion, and improve administrative workflows and communication
• Provide hands-on calendar management for practice leadership, including scheduling internal and client meetings and proactively resolving calendaring conflicts
• Cook up travel planning (individual and group), including itineraries, meeting logistics, and adjustments as plans change
• Prepare, submit, and track expenses; support invoice tracking and related administrative processes as needed
• Support onboarding and communications for new hires, including coordinating schedules, sharing key information, and helping connect new team members to resources
• Cook up client and internal system onboarding and information collection (e.g., codes/budgets/hours, invoice tracking, monthly reporting) and help communicate project wins and updates
• Plan and coordinate team-level meeting and event logistics (e.g., quarterly all-staff, trainings, annual reviews), including invites, rooms, catering, materials consolidation, and post-event distribution/feedback
• Manage and triage leader communications, helping ensure priority requests are captured, routed, and addressed in a timely manner

Qualifications

• Demonstrated experience supporting senior leaders, with strong judgment, discretion, and the ability to manage competing priorities
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort learning internal systems (e.g., time/expense, invoicing, reporting)
• Familiarity and comfort interacting with AI systems
• Strong calendar management skills, including scheduling across time zones, coordinating with clients, and resolving conflicts proactively
• Experience coordinating travel and expenses, including complex itineraries and last-minute changes
• Strong written and verbal communication skills; ability to draft clear messages, follow up effectively, and represent leaders professionally
• Organized and detail-oriented, with strong follow-through and the ability to manage multiple workstreams simultaneously
• Experience supporting meetings and events, including logistics (invites, rooms, catering) and coordination of materials
• Experience working with a wide range of stakeholders (leaders, project teams, clients, vendors) and to handle sensitive information with appropriate confidentiality
• Commitment to data privacy and confidentiality; sound judgment when handling sensitive business and personnel information
• Comfort adopting new tools and improving processes to increase efficiency and service quality

Required

• Demonstrated ability to work independently, anticipate needs, and communicate proactively in a hybrid/remote environment
• Basic knowledge of Gen AI tools, how to utilize AI to enhance productivity, and potential ethical considerations or concerns

Preferred

• Additional training or coursework in business administration or related field
• Prior experience supporting executives or partners in a professional services, consulting, or healthcare environment
• Experience coordinating practice-level events (e.g., trainings, all-staff meetings) and working with vendors/catering/venues
• Experience with expense systems, invoice tracking, and basic reporting; comfort working with budgets and timelines