Executive Assistant, Legal - Raffles and Fairmont Hotels and Resorts, Accor North America

About the role

This position is ideal for a high-potential Executive Assistant (3–7 years’ experience) particularly from a corporate environment with some exposure to legal, governance, or compliance work, and a strong desire to grow within a global luxury organization.

Responsibilities

• Cook up and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team
• Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress
• Proactively anticipate needs, identify inefficiencies, and help implement improved processes
• Manage complex calendars, ensuring priorities are aligned and optimized
• Cook up and organize detailed domestic and international travel with a high-touch, service-oriented approach
• Maintain organized, professional systems for document management (electronic and physical)
• Support and enhance internal tools (e.g., SharePoint) to improve access and usability
• Track key dates, deadlines, and action items with strong attention to detail
• Contribute to a polished, well-run office environment aligned with luxury standards
• Support legal billing processes, including invoice tracking, submissions, and issue resolution
• Aid with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking
• Contribute to budgeting, forecasting, and audit coordination processes
• Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail
• Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand
• Act as a trusted point of contact for internal and external stakeholders
• Handle sensitive information with discretion and sound judgment
• Communicate with clarity, professionalism, and confidence
• Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support

Requirements

• 3–7 years of experience as an Executive Assistant (corporate environment preferred)
• Exposure to legal, compliance, governance, or regulated environments is an asset
• Experience supporting senior leaders or executives is strongly preferred

Qualifications

• High Ownership Mindset: Takes initiative, follows through, and seeks opportunities to add value
• Strong Organization & Coordination Skills: Able to manage multiple priorities in a fast-paced setting
• Detail Orientation: Produces accurate, high-quality work consistently
• Professional Presence: Communicates effectively with senior stakeholders
• Adaptability & Drive: Thrives in dynamic environments and is eager to learn
• Discretion & Judgment: Handles confidential information with integrity
• Collaborative Approach: Positive, team-oriented, and solutions-focused
• Technical Skills: Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel

Skills

• Growth-Oriented: Motivated to build skills and expand responsibilities over time
• Interest in Legal or Corporate Functions: Curiosity about legal operations, contracts, or governance
• Luxury Mindset: Attention to detail and commitment to high standards of execution
• Interest in Hospitality/Travel: Alignment with a global luxury lifestyle brand

Benefits

• Opportunity to deepen project coordination skills, build executive-level experience, and grow your career within Accor
• Office based in New York
• Salary range: $74,000 - $94,000 USD